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Weesaw Township Board

Regular Meeting

July 15, 2009

The meeting was called to order by Irene Oman, Supervisor, at 7:30 pm

The Pledge to the Flag was recited by all.

The Roll Call of Officers:

Present were: Jane Tackitt, Irene Oman, Wanda Green and Melodie Culverhouse. Karen Thompson was absent.

Approval of Minutes: Wanda Green made the motion to accept the June 13, 2009, Regular Meeting minutes, with the change from Smoke Eating Class to Smoke Reading Class, with Jane Tackitt placing the second. The motion passed with all Ayes.

Set/Amend Agenda: Added to the agenda, under New Business was the Planning Commission Seminar, Melodie made a motion to set the agenda, with the addition of the PC Seminar, and Wanda placed the second. The motion passed with all Ayes.

Public comments on agenda items: None were presented.

Berrien County Sheriff Report: No officer present-report was available in written form.

OLD BUSINESS:

Planning Commission Appointments (1) – Marsha Smith was presented as a candidate for the Planning Commission, Wanda made the motion to appoint Marsha Smith to the Planning Commission with Melodie placing the second. Motion passed with all Ayes. Marsha’s term would expire 2/11.

Zoning Board of Appeals Appointment (3) - No one has shown interest.

NEW BUSINESS:

Berrien County Road Department: Berrien County has given us estimated costs to fix Weechik Road-$18,455.00 for Hot Mix Patching with Single Sealcoat and $3,564.00 to install a 15” Culvert Crossing Roadway. Irene asked if we had received an estimate from the Drain Commission, after much discussion by the Board and Residents this project was tabled.

Ambulance Supplies-Medic 1 proposal to purchase items-A proposal, by Medic I, to purchase the Medical Supplies, in the Ambulance room, was presented. The cost of the items, listed on the proposal, was $1,006.37 if purchased new, with Medic I willing to pay $800.00 for these items.

Wanda made the motion to accept Medic I’s proposal, for $800.00, with Irene placing the second. Motion passed with all Ayes.

Plumbing Quotes-for Fire Department washer/extractor: Two estimates to prepare the old Ambulance room for the Washer/Extractor were received, one from Mike McCarty Well Service for $3,070.00 and the second from Benjamin Franklin Plumbing @ $3,897.39.

McCarty also gave us an estimate for 7.5 gal Tankless Hot Water Heater @ a total of $4,425.00 or a 9.4 Tankless for $4,573.00-After much discussion it was decided that we should stay with the 40 gal Hot Water Heater, but check to see what the cost of a Gas Hot Water Heater would cost. Jack Hojara is to contact McCarty to get this new estimate.

Melodie made a motion to accept the McCarty bid and not go over $3,500.00, if we get a gas Hot Water Heater-Jane placed the second. Motion passed with all Ayes.

Sealed bids-for sale of grass rig: Three sealed bids were opened, the bids were:

$750.00, $593.68 and $575.00 all bids were rejected. A new Ad will go into the paper stating that the minimum bid is to be $1,000.00. Ad will also be put on line. We will also find out how, and at what cost, an Ad in the MTA Newsletter would be.

Fire Dept. Support Vehicle (Red/White) repair estimate: A repair estimate for the 1982 Ambulance was received from Three Oaks Ford at a cost of $2,090.51. We will place an Ad in the newspaper, possibly the MTA Newsletter, and use the internet to get bids for this Ambulance. This item was tabled.

It was stated that a bid to purchase, the newer (Blue & White) 1999 Ambulance, was received from Michigan First Reponse at $15,000.00. Nothing was done on this bid.

Approval of Planning Commission Seminar: The MSU Extension Workshop for Planners will be held on Wednesday, September 16 at the Southwest Michigan Research and Extension Center from 11:45-5:00 pm at a cost of $80.00. We will be checking with the Planning Commission to see how many people can attend and then, next month, approve the cost for this event.

DEPARTMENTS:

Treasurer: Jane Tackitt presented the account balances in printed form. Jane told us that the scanner has been set up and taxes should be easier with this process. Both Jane and the Deputy Treasurer will be attending a class to learn how to use this scanner.

Clerk: Melodie Culverhouse has the A/P and Check register in printed form.

A/P & Check Register by accounts:

General Fund: $19,652.92

Fire Department: $ 3,985.31

Ambulance: $ 2,695.19

Water/Sewer $ 4,204.88

Wanda made the motion to accept the A/P and Checks written as printed, with Irene placing the second. Motion passed with all Ayes.

Fire: Jack Hojara reported that they had 10 calls, 1 car fire, 1 Mutual Aid (Galien),1 structural fire, 3 PI’s, 2 lines down, 1 false alarm and 1 Ammonia Leak. Planning Commission: The report was presented in written form.

Zoning Administrator: The report was presented in written form.

SWAG: The report was presented in printed form.

Parks and Recreation Committee: No meeting held-meeting to be held on Monday July 20th.

Ordinance Enforcement: A written report was provided by Jim Howell. The report shows 5 open complaints. Melodie stated that more complaint forms were handed out today.

Public Announcement: Victor Palulis stated that we need to get things done within the next three months, on the roads, as winter will be upon us. He would like us to find outside contractors who would do the work, as the County Road Commission personnel, do not do quality work.

Irene told him that he would need to go thru the Road Committee, then the Committee will forward items to the Board.

State Representative, Sharon Tyler: Sharon was present, for our meeting, so she could give us some information on what is happening in the State House.

Sharon stated that Michigan had 60 schools, K-12, that are receiving failing grades and that there is a bill to have “Dual Diplomas”, one for students who will be going on to College and one for students who will be going for Trade School, etc.

Sharon also told us that Michigan has a 2 Billion Deficit Stimulus Dollars are going to set up new programs to get people back to work, she said that the 19 cents gas tax and the 6% sales tax, that is added to the price of gas, is not designated to be used for roads and that this revenue is being transferred to the General Fund.

There are two versions of bills, to help with the roads, being presented.

Sharon Tyler’s E-mail is sharontyler@house.mi.gov and her telephone number is (517) 373-1796, if there are any

concerns or questions.

The motion to adjourn the meeting was made at 8:55 pm. by Wanda, with Jane placing the second. The motion passed with all Ayes.

Respectfully Submitted:

Melodie Culverhouse

Clerk

Weesaw Township Board

Regular Meeting

June 15, 2009

The meeting was called to order by Irene Oman, Supervisor, at 7:31 pm

The Pledge to the Flag was recited by all.

Irene informed the residents that the meeting was changed from the normal date, June 17, 2009, due to a lack of quorum, of the Board Members, for Wednesday.

The Roll Call of Officers:

Present were: Jane Tackitt, Irene Oman, Wanda Green and Melodie Culverhouse. Karen Thompson was absent.

Approval of Minutes: Wanda Green made the motion to accept the May 20, 2009, Regular Meeting minutes with Jane Tackitt placing the second. The motion passed with all Ayes.

Set/Amend Agenda: Irene requested we add the reappointment of Roger Kugler to the Planning Commission, under New Business, to the agenda. Wanda Green made a motion to set the agenda, with the addition of the reappointment, and Jane placed the second.

The motion passed with all Ayes.

Public comments on agenda items: None were presented.

Berrien County Sheriff Report: Sgt Marrow presented the report, as printed and handed out.

OLD BUSINESS:

Planning Commission Appointments (1) – Marsha Smith said she would be interested in being on the Planning Commission and Irene stated she would meet with her to discuss an appointment to this committee.

Zoning Board of Appeals Appointment (1) - No one has shown interest.

NEW BUSINESS:

Purchase of Media Smart Server-Terry Reise presented the information on the Server that is needed to backup all of the Computers in our Township Hall. The Cost of the Server, itself, would be $487.59, plus around $80.00 for a program to scramble the information and $125.00 for Terry to install the Server and connect five computers, to the server.

After some discussion, it was decided that we needed battery backups for the server and the three main computers.

A motion by Jane to spend no more than $1,000.00 on the server, and other equipment needed was made, with Wanda making the second. The motion passed with all Ayes.

Berrien County Road Department: Replacement of two culverts on Larson Road

: Last month we approved the replacement of two culverts on Larson Road but really only approved one culvert. The motion by Wanda was made, to replace the second culvert at a cost of $1,210.00, with Jane placing the second. The motion passed with all Ayes.

Spring Road Breakups-map and report: Irene and Melodie attended a meeting with the Berrien County Department where they were given a list of roads that were rated by severity. The two roads that the BC Road Dept. felt were number 1, in severity, were

Sawyer Road, E

O California Road

, Sawyer Rd. W/O Pardee and two seconds of

Weechik Road

one W/O Pardee and one E/O California.

After much discussion by Board and Residents Irene asked if anyone wanted to be on a Road Committee, several people raised their hands, the following people volunteered to be on the newly formed Road Committee: Judi Gabor, Harlan Rochfort, Victor Palulis, Terri Manning, Karen Brink and Melissia Geraci.

Wanda Green made a motion to fix the one area on Weechik, E/O California, where the road is caving in for a cost of $6,750.00, with Jane Tackitt placing the second. The motion passed with all Ayes.

Critical Bridge: The Berrien County Road Commission requested we pass resolutions in support of two critical bridges. This would allow the Road Commission to apply for State and Federal Critical Bridge Funds. The two bridges are: Bridge No. 22000202 B01 on Elm Valley over Dowling Creek and Bridge No. 0001502 B03 over the E Branch of the Galien River.

Wanda made the motion to pass the resolution for the Bridge No. 22 0000202 with Jane Tackitt placing the second. A roll call vote was taken with Wanda Green, Jane Tackitt, Irene Oman and Melodie Culverhouse all voting Aye. There were no Nays and we had one absent board member.

Irene Oman made the motion to pass the resolution for the Bridge No. 0001502 B03 with Wanda Green placing the second. A roll call vote was taken with Wanda Green, Jane Tackitt, Irene Oman and Melodie Culverhouse all voting Aye. There were no Nays and we had one absent board member.

Code Enforcement Officer: Robert Kaufman present the candidate that was selected from four resumes received for the position, James Howell is in law enforcement at Buchanan and has worked with the Code Enforcement Office from Buchanan.

Jim was well received by the residents that were present, of our township.

We have $20,000.00 in the budget for a Code Enforcement Officer. Melodie made a motion to hire James Howell as the Township Code Enforcement Officer, with Jane placing the second. The motion passed with all Ayes.

Jane Tackitt made a motion to pay James Howell $15.00/hr, with Irene placing the second. The motion passed with all Ayes.

Don Prosser Sewer Issue: Mr. Prosser tried to make a tap from his existing sewer line, to have a sewer hookup for his travel trailer that he stays in while working in the area, his house is rented out. It would be possible for Mr. Prosser to have a land division making it possible for another sewer hookup to become available. According to our ordinance he would have to have a permit to be constructing a new home, to be allowed to live in a mobile home, his travel trailer does not meet the requirements, and there is no plan to construct another home on his property. Everything must be put back the way it was before the digging began to put this illegal tap into his existing sewer line. Mr. Prosser’s renter was in the audience and will convey this decision to Mr. Prosser.

Medic 1 Ambulance-Ambulance and Equipment Sales: A bid for $12,000.00 was presented to the board for the purchase of the two Ambulances, along with the purchase of a Trainer AED, one mannequin and one choking mannequin, all for $300.00.

It was decided that we would not accept the bid for the two Ambulances but would purchase the Trainer AED, one mannequin and one choking mannequin for $300.00.

We would donate the one AED Trainer that is not reprogrammable, to the Curious Kid’s Museum as soon as we get information letting us know if we can donate this equipment.

Wanda made the motion to sell the equipment to Medic I with Irene placing the second. The motion passed with all Ayes.

It was noted that the new AED was purchased around $2,000.00 and that the Fire Department was in need of the AED. The Fire Department should purchase this for $1,000.00. No decision was made.

Reappoint Roger Kugler-Planning Commission: A motion was made by Melodie to reappoint Roger Kugler to the Planning Commission, with Wanda placing the second. The motion passed with all Ayes.

DEPARTMENTS:

Treasurer: Jane Tackitt present the account balances in printed form.

Clerk: Melodie Culverhouse has the A/P and Check register in printed form. A/P & Check Register by accounts:

General Fund: $13,118.08

Fire Department: $ 1,257.63

Ambulance: $ 5,500.08

Water/Sewer $11,574.40

Jane made the motion to accept the A/P and Checks written as printed, with Wanda placing the second. Motion passed with all Ayes.

Fire: Jack Hojara reported that they had 4 calls, 1 car fire, 1 Mutual Aid (Galien), and 2 structural fires. Jack requested permission to send 6 of our fireman to a Smoke Eating Class in Bridgman; the cost would be $50.00/ fireman or a total of $300.00. Wanda made the motion to send the 6 fireman to the class, with Irene placing the second. The motion passed with all Ayes. A new hot water heater, a new pump and tank, along with a water softener is needed in the old Ambulance room so we can install the new washer, we have already paid for. Estimates are to be gotten and presented to the Board at the next meeting.

Planning Commission: No meeting was held.

Zoning Administrator: The minutes were presented in written form.

SWAG: The report was presented in printed form.

Parks and Recreation Committee: No meeting held-meeting to be held on Wednesday June 17^th.

Public Announcement: Melodie to the audience that Recycling Books, are on the table, for anyone who would want one.

The deadline for the Sewer hookup is 12-31-09, as letter will be mailed to all residents, who have not hooked up.

Wanda made a motion at 9:26 pm to adjourn the meeting, with Jane placing the second. Motion passed with all Ayes.

Respectfully Submitted:

Melodie Culverhouse

Clerk

Weesaw Township Board

Regular Meeting

May 20, 2009

The meeting was called to order at 7:30 pm by Supervisor Oman.

The Pledge to the Flag was recited by all.

Roll Call Attendance

Karen Thompson Present - Wanda Green Present

Irene Oman Present - Jane Tackitt Present

Melodie Culverhouse Present

Approval of minutes:

The motion to approve the minutes, as printed, from the April 15, 2009 General Meeting and the Special Meeting, held on May 13, 2009, was made by Wanda, with Karen placing the second. The motion passed with all Ayes.

Set/Amend Agenda:

The agenda was amended to add attendance to the MTA Conference and the Drain Commission.

Wanda Green made the motion to accept the additions to the agenda, with Melodie placing the second. The motion passed with all Ayes.

Public comments on agenda items:

There were no comments on the agenda items from audience.

Berrien County Sheriff Report:

The Berrien County Sheriff’s report was presented in written form. No officer from the Sheriff’s Department was in attendance.

OLD BUSINESS:

Planning Commission Appointment (2)-Irene stated that there are two openings on the Planning Commission and that Mary Ann Wittlieff had said she would be interested in serving on this committee.

Wanda made the motion to place Mary Ann Wittlieff on the Planning Commission with Jane placing the second. The motion passed with all Ayes.

Zoning Board of Appeals Appointment (1) - No one has shown interest in being on this board.

Signs for Cemeteries, Township Hall and Replacement of Welcome Sign-

Melodie presented the Estimates for these signs. Five signs are needed for our two cemeteries showing the hours that the cemeteries are open. Two designs were presented one 18” by 24”, cost $65.00 ea, and one 12” by 24”, cost $50.00 ea. The “Welcome to New Troy”, to match existing “Welcome “sign, was also shown with the cost of $425.00.

Two Township Hall signs were presented, they both were very nice with one showing depth to the lettering, they both would show the world globe, and say our logo, “Center of the World”, the cost for either of these signs would be $385.00.

Melodie made the motion to purchase (5) 12” by 24” cemetery signs for $50.00 each, one “Welcome to New Troy” sign for $425.00 and the Township Hall sign, with the letters that gave the sign depth, for $385.00. Irene placed the second and the motion passed with all Ayes.

New Business:

Berrien County Road Department:

Replacement of two (2) culverts on Larson Road-Irene held up photos of the two culverts that would need to be replaced. The photos showed the washout and the problems the old culverts are causing. The estimated cost, the BC Road Department has given the Township, for replacement was $2,420.00 for each culvert. We could take the entire cost from the Matching Funds ($2,420.00) or share ½ ($1,210.00) with the BC Road Commission on an accounts receivable basis.

Wanda placed the motion to replace the culverts at the cost of $1,210.00 to the Twp with Irene placing the second. The motion passed with all Ayes.

Spring road breakups-map and report-this was tabled as the map and report were not available.

Vickers-Sewer REU’s-After much discussion, comments from the audience and Mr. Tyler, from Vickers, it was felt we needed to speak to our Attorney regarding the language in the Ordinance to see how we can proceed with this situation.

We tabled further discussion until after Irene and Melodie speak to the Twp Attorney.

Reappointments to the Planning Commission-The terms of Mike Metz and Calvin Gnodtke are up and they need to be reappointed to the Planning Commission, Wanda made the motion to reappoint Mike Metz and Calvin Gnodtke to the Planning Commission. Karen placed the second and the motion passed with all Ayes.

MTA Conference-Melodie has requested she attend the MTA 2009 Summer Legislative Conference in Frankenmuth on August 12-14^th. The conference will focus on the Michigan Constitution, Wind Energy, Road Funding & Transportation and Property Tax Structure. Wanda placed the motion to send Melodie to the MTA Conference, with Irene placing the second. The motion passed with all Ayes.

Committee Appointments-Wanda made a motion to accept the Committee Appointments, as presented in printed form, with Karen placing the second. The motion passed with all Ayes. (Copy attached)

DEPARTMENTS:

Treasurer: Jane Tackitt presented the account balances in written form. Melodie placed the motion to accept the Account balances, as presented, with Irene placing the second. The motion passed with all Ayes.

Clerk: The Accounts Payable and Checks written were presented in printed form. Jane placed the motion to accept and pay the bills as presented, Karen seconded the motion. The motion passed with all Ayes.

Fire: Jack Hojara reported there were 4 calls last month with 3 being field fires and one was a Mutual Aid with Buchanan on a structure fire.

Jack requested that we hire Luke Wisner as a new Fireman. After looking at Luke’s application, Wanda made the motion to hire Luke Wisner as a new Fireman, with Karen placing the second. The motion passed with all Ayes.

Ambulance: No report-Jack Hojara stated that the AED was needed by the Fire Department.

Planning Commission: Wanda Green stated that the report was in printed form, and asked if there were any questions about the report? None were given.

Ordinance Enforcement Officer: Robert Kaufman was not present, but a written report had been handed out.

SWAG (Sewer/Water Advisory Group): Mike Metz said a written report had been handed out.

Parks and Recreation Committee: The minutes of the April 20, 2009 meeting were presented in written form. Paul Pantaleo stated they need members, to be added to this Committee, as they are now down to four people.

The Mill Road Park has some repairs that are needed to be made, such as, filling in a washout by the observation deck, the replacement of fence boards, the estimated cost for these repairs would be $150.00 max. Melodie made the motion to have the Parks and Recreation Committee get these repairs done at a cost of no more than $150.00. Wanda placed the second. The motion passed with all Ayes.

It was noted that we need to have documentation that the Mill Park is actually owned by Weesaw Township. We will be checking the County Road Commission to see if we can get this documentation.

EMERGENCY MANAGEMENT MEETING: Melodie attends the EM meetings and gave a short report on the meeting. There were cards on the table that could be filled out for people with special needs so when, or if, we ever have a disaster in our area, the people who would need to evacuate, our people, would know that there were special needs people who would need their help.

She noted that the “Lest We Forget” weekend will be from June 17-21, 2009. She reported that, this year, they will have the “Healing Field of Flags” which will be over 150 American Flags, honoring area people who served our country. Folders were on the table for anyone interested.

Public Comments: People complained that the Cemeteries were not being mowed, in a timely manner, and they looked bad. Irene brought up the trash barrels and wanted to know if we should just remove them, as they are in rough shape, or just replace them. The people felt we needed the trash cans in the cemeteries; Irene will bring barrels from M&M Die Cast.

Jack Hojara mentioned that since the Ambulance would no longer need their office space, he would like to see the new Washer placed in that area as it would be close to the water and the room could be locked up.

Adjournment:

The motion to adjourn, the meeting, was made by Jane at 9:00 pm, with Karen placing the second. The motion passed with all Ayes.

Respectfully Submitted,

Melodie Culverhouse - Clerk

Township Board

Regular Meeting

April 15, 2009

The meeting was called to order by Supervisor Oman at 7:30 pm.

The Pledge to the Flag was recited by all.

Roll Call Attendance

Karen Thompson Present

Wanda Green Present

Irene Oman Present

Jane Tackitt Absent

Melodie Culverhouse Present

Approval of Minutes

Wanda Green made a motion to accept, as printed, the February 18^th Special Hearing, the March 18^th General Meeting and the March 25^th Special meeting, minutes. Karen Thompson placed the second with the motion passing with all Ayes.

Set/Amend Agenda:

The following items were added to the agenda: purchase of printer cartridges from Hack Hojara; letter from Rich Macigewski and approval of 2009-2020 meeting dates.

Melodie made a motion to accept the agenda with the addition of the three items, with Wanda placing the second. The motion passed with all Ayes.

Public comments on agenda items:

No Public comments were heard.

OLD BUSINESS:

Cliff Rogers: The court gave Cliff 15 days of jail time and is to pay $325.00 court fees and repay Weesaw Township Ambulance the amount of $1,562.03.

Planning commission and zoning board of Appeals Appointments were tabled.

Page 2

NEW BUSINESS:

Cell phones-Fire Chief and zoning Administrator: Melodie stated that there was an article in the MTA magazine that reported that there were Government discounts on Cell Phone contracts. This would give the Township 15% reduction of the normal rates for Cell Phones. Alltel, Verizon and Sprint were the companies these discounts would be available from.

After a short discussion, Wanda made a motion to have Melodie pursue a contract with Alltel for the Cell Phones for the fire Chief and Zoning Administrator. Melodie placed the second and the motion passed with all Ayes.

Cemetery signs-open hours:

Melodie to look into getting a quote for a sign, to be placed in each Cemetery, stating the hours that the Cemeteries would be open to the public. This is something our Insurance Company is requesting and it will help when the police have a problem with people in the Cemeteries after hours.

Rich Macigewski:

A letter of resignation was received from Rich Macigewski, stating he would be resigning as Coordinator of the Ambulance as of April 30, 2009.

Wanda made a motion to accept Rich’s resignation, with regret, and thanked him for his time as Coordinator. Karen placed the second. Motion passed with all Ayes.

Rich suggested we have Josh Allen take over the Coordinator position. This was not acted upon.

Printer Cartridges:

Melodie stated that Jack Hojara has provided 4 printer cartridges for the Dell Printer. Jack had these cartridges at home and could no longer use them. The price of the cartridges, were around $24.00 each, if purchased off the shelf. Melodie made a motion to purchase them, from Jack, for $20.00 each. Wanda placed the second and the motion passed with all Ayes.

Meeting dates:

Wanda placed a motion to approve the meeting dates, as printed, for the fiscal year. Karen placed the second to this motion which carried with all Ayes.

Police Report:

Deputy T. Ellis handed out the monthly report to the board and audience.

Members of the audience expressed concern over ATV’s racing up and down our roads and the riders not wearing the required helmets. Deputy Ellis said he would report this back to his office.

Page 3

DEPARTMENT REPORTS:

Treasurer: Jane Tackitt was not in attendance, at the meeting, due to illness but we were proved her account balances in printed form.

Clerk: Printed reports of checks paid and open accounts payable were provided. Wanda made a motion to accept the reports and pay the bills with Irene placing the second. The motion passed with all Ayes.

Fire: Chief Hojara reported we had two fire calls for the previous month with one being a field fire and one a natural gas leak. Jack made a request to attend a Fire convention, in Indianapolis, and drive our new Fire Rig to that convention.

Melodie was requested to get information from our Insurance Company to make sure we were covered when someone was driving our equipment to a Convention or for other reasons related to the Fire Department.

The board was told that we will be having two new Firemen, Andy Dickey and Adam Williams. According to Jack they have all of their training. A motion was made by Wanda to hire the two new Firemen, with Melodie placing the second. The motion passed with all Ayes.

Jack requested we put an Ad, in the newspaper, for someone to hook up the electric for the new Fire Uniform washer that we purchased. Jack is to give Melodie the information needed for this Ad.

We will be placing an Ad, in the newspaper, to sell the old ambulance that is taking up room in our building.

Ambulance: Rich reported we had 11 calls last month and 1 Medic 1 intercept.

Planning Commission: No minutes available.

Ordinance Enforcement Officer: Bob Kaufman had proved a written report.

Parks and Recreation Committee: Paul Pantaleo reported that there were no meetings held. The Parks and Recreation Committee needs to have a plan in place for the park usage before we get our grant. The deadline is September 30, 2009.

Volunteer help is needed on the Park and Rec. Committee.

Page 4

SWAG: November 25, 2008; January 27, 2009 and March 24, 2009 reports were all printed and handed out.

The final day to hook up to the Sewer is scheduled for April 20^th. People who have not hooked up will begin being charged for usage as of April 20^th.

Public Announcement: The $15.00 Land Fill passes are available at the Twp Clerks’ office.

There will be a School Election in the Twp hall on May 5, 2009.

The Weesaw Twp Park Grant-the appraisal was sent to the DNR for evaluation.

Public Comments: It was reported that the fence at the New Troy Cemetery has been damaged. Irene will be contracting Burkholder to see if they will share the cost to report the fence.

There has been some discussion of moving the New Troy Graduation Class pictures to the Friends of New Troy Recreation Center Library, as it is felt that is where they would be better displayed.

Irene made a motion to move the New Troy Graduating Class Pictures to the Friends of New Troy Recreation Center Library, and if the Friends of New Troy disband or close the center, the pictures will be returned to the Twp Hall. The second was made by Melodie with the motion being passed with all Ayes.

Wanda made the motion to adjourn at 8:37 pm. Melodie placed the second and the motion passed with all Ayes.

Respectfully Submitted,

Melodie Culverhouse

Twp. Clerk

Weesaw Township Board

Regular Meeting

March 18, 2009

Call to order time: 7:00 p.m.

Pledge of Allegiance recited by all

Roll Call Attendance

Jane Tackitt, Wanda Green, Irene Oman, Karen Thompson, Melodie Culverhouse (absent), Tonna Padgett, Deputy Clerk for Melodie Culverhouse

Approval of Minutes: Minutes were approved with the following corrections: Under telephone update- Nay is misspelled and Wanda should be noted as the nay vote; under Set Up Petty Cash – “receipts to be furnished” should be added after “replenished monthly”; under Departments/Treasurer- should read “Jane was called away at 8:12 p.m……..; under Clerk-delete the verbiage in parentheses; under Ordinance Enforcement Officer/Master Plan: attach a copy of the Master Plan as noted. Replace Motion passed with 4 Ayes, 1 Absent, with roll call vote- Wanda Green-aye; Irene Oman-aye; Karen Thompson-aye; Melodie-aye; Jane Tackitt-absent. The minutes for the meeting with Vickers regarding their tax abatement need to be added to the minutes and also minutes of the special meeting. Wanda Green made a motion to approve the minutes as corrected with Karen Thompson seconding the motion. Motion passed with all Ayes.

Set/Amend Agenda: Add Police Report to the agenda.

Police Report: Sgt. Campbell reported 21 complaints, 1 ticket, no arrests for the month of January, 2009.

Public Comment on Agenda items:

A member of the audience, John Edward, suggested that Jack Hojara should be reimbursed for lost wages he incurred when picking up the new grass rig truck.
Suggestion was made to increase our donation to the Berrien County Road Commission from the current $5,000 to $10,000, but funds are only matched up to $5,000.00, we are in need of road repair. (Irene has called the BCRC to ask them to fix California Road.

Page 2

OLD BUSINESS:

Cliff Rogers- Irene will be meeting with the Prosecuting Attorney on how to proceed and will report further at the April meeting. The Prosecuting Attorney will be meeting with Cliff on Friday. The ambulance department will furnish Irene with a copy of the items and charges in question.
Planning Commission Appointments (2) – no appointments. Helen Fazano turned in her resignation. Wanda Green made a motion to accept Helen’s resignation and Karen Thompson seconded. Motion passed with all Ayes.
Zoning Board of Appeals Appointment (1) – no appointments. Irene has not heard back from the Four Winds group to see if they have interest in serving on either the Planning Commission or Zoning Board of Appeals.
Cell Phone Contract: Issue tabled.
Approval of Cemetery Marking Plates: Issue tabled.

NEW BUSINESS

Schaeffer & Layher Contract (3 years) – contract is for the period of March 2009 through March 2011. The fee is $7,000 for 2009 and includes a normal cost of living increase for subsequent years. Motion made by Jane Tackitt to accept the contract as presented with Wanda Green seconding the motion. Motion passed with all Ayes. Auditor is addressed in Sewer Consent Decree
Lawn Bids – Terri Snyder read the 9 sealed bids received for consideration for the lawn maintenance of the New Troy Cemetery, Glendora Cemetery, Township Hall, and the Mill Road Bridge. After much discussion from the board and audience regarding what each company was offering, e.g. apples to apples, insurance coverage’s, pricing, experience, the board selected three (3) companies for final consideration in this order:

Bid C – Signature Lawn
Bid B – L. Young Association
Bid A – TDK Lawn Service

A motion was made by Jane Tackitt to accept Signature Lawn as the lawn care contractor for the period of April 1, 2009 through March 31, 2010, provided that proof of adequate liability insurance and worker’s compensation insurance is provided. If not, then the next contractor (Bid B) will be contacted, etc. The motion was seconded by Karen Thompson and was passed with all Ayes.

DEPARTMENTS:

TREASURER: Account Balance – Township has their share of the closed drain fund set aside for payment ($121,304.)

CLERK: Motion was made by Jane Tackitt and seconded by Wanda Green to accept the accounts payable as presented. Motion carried with all Ayes.

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FIRE: Two calls were made for the month (natural gas leaks.) Jack presented a new firefighter, Timothy Williams, for the board’s approval. Irene noted that the applicant’s age should be removed from his application. Wanda Green made a motion to accept Timothy Williams as a new firefighter with Karen Thompson seconding. Motion carried with all Ayes.

Jack stated that he needs a cell phone as soon as possible. He is currently using his own personal cell phone. The Board asked him to keep track of his minutes to help them determine the amount of cell phone minutes needed on the new contract.

Irene will go tomorrow and get the license plates for the new grass rig. Insurance on the old rig will be reduced to PL/PD which will reduce the insurance premium.

AMBULANCE: Rich Macigewski reported 12 calls for the month. Rich asked that the board approve a new EMT, Mary Noakes, for ride-along with the ambulance until she is properly certified. The board consensus was that Mary needs to be properly certified prior to her being employed by the Ambulance Department.

Lengthy discussion followed regarding the future of the ambulance service in Weesaw Township. Currently, the service is understaffed. In order to keep our certification, there needs to be a staff of 6 people. Rich asked the board to consider raising the pay for MFR’s to $15 and EMT’s to $25. Irene stated that the budget would have to be reviewed to see if the ambulance service could afford such raises. Irene noted that the voting trend for the millage indicates dwindling support for the ambulance service. She asked that Rich develop a plan to revitalize the ambulance service and present to the board.

PLANNING COMMISSION: Written report submitted.

ORDINANCE ENFORCEMENT OFFICER: Written report submitted.

PARKS AND RECREATION COMMITTEE: It was reported that there is a conflict with Terry Hanover serving as both the Chairman of the Parks and Recreation Committee for the township and also serve on the board of Friends of New Troy. This could jeopardize the township receiving the grant money applied for. Therefore, Terry has resigned from the Parks and Recreation Committee. It was also reported that the meeting night needs to be changed from Mondays. Cheryl Bates will be taking a leave of absence for health reasons for an indefinite period of time, but plans on returning to the board. A motion was made by Wanda Green to appointment Paul Pantaleo as chairman of the Parks and Recreation Committee with Karen Thompson seconding the motion. Motion passed with all Ayes. Wanda Green made a motion to appoint Marsha Smith to the Parks and Recreation Committee and seconded by Jane Tackitt. The motion passed with all Ayes.

BEAUTIFICATION COMMITTEE: Marsha Smith reported that unless there is a zoning officer appointed and the zoning laws enforced in the township, it seems fruitless to continue the committee. In addition, the committee is currently a committee of one and more people need to be involved to make it a success. Since this is a volunteer committee and funds are not available from the township, Marsha has been funding the committee solely with her own monies. The board thanked Marsha for her hard work and commitment to the township. However, in light of the current situation, the committee was disbanded.

PUBLIC COMMENT:
A speciat meeting needs to be held regarding the three (3) closed drains and Boyle Lake project. Irene will post and a meeting will be held next week.
·         Suggestion was made for future reference regarding the closed bid process - have the bids presented and then pass off to a committee to dissect. The committee should then present the board with their recommendation with one or two alternates at the next board meeting.
·         A suggestion was also made to have one company bid on both the lawn care and snow plowing and get a multi-year contract.
·         There will be a budget workshop Monday night (this will be posted.)
·         Suggestion was made to change the times for the Board of Review to better accommodate working people. It was reported that there are rules
dictating how the hours are established; however, there Is flexibility with the existing hours. Also, ~ny requests can also be made in writing to the Board of Review for their consideration.
·         Comment was made that special consideration should be given to Weesaw Township residents for the lawn mowing contract.
·         John Edwards thanked Irene Oman for her good work as secretary of the Board of Review.

Wanda Green made a motion to adjourn the meeting at 9:40 p.m. with Jane Tackitt seconding the motion. Motion passed with all Ayes.

Wanda Green made a motion to adjourn the meeting at 9:40 p.m. with Jane Tackitt seconding the

Respectfully submitted,

Tonna Padgett
Deputy Clerk

Weesaw Budget Review and Hearing

March 28, 2009

The Budget review and Hearing was called to order by supervisor Irene Oman at

1:46 p.m.

Board Members Present: Irene Oman and Melodie Culverhouse

There was also a question on the plans for using the Community Center for the Township Hall. It was stated that the previous board talked about moving to the school and there was a survey sent out, by that board, and about 18% came back with no conclusion being made.

Our board would need an approval of the township residents to make this move and approve the cost, to do this.

There was also discussion about the purchase of the Friends of New Troy Park Property. We will look into seeing if the purchase of the Community Park property could be put on the ballot for the May 5, 2009, School Election.

It was asked if the Township was going to pass out Annual Township Landfill Passes for 2009. After some discussion, it was decided that the Landfill Pass for 2009 would be for $15.00 instead of the $25.00 that were given in 2008.

At 3:55 p.m. Wanda Green made a motion to adjourn the Budget Hearing with Jane Tackett placing the second. The motion passed with all ayes.

Respectfully submitted,

Melodie Culverhouse

Weesaw Township Clerk

WEESAW
TOWNSHIP
SPECIAL MEETING
March 30, 2009

Irene Oman opened the March 30, 2009 Special Meeting at 7:30 pm.

The Pledge of Allegiance was recited by all.

Board Members Present: Irene Oman, Karen Thompson, Jayne Tackett, Wanda Green and Melodie Culverhouse.

The new 2009-2010 Budget was discussed with several changes being made.

A motion by Melodie Culverhouse to approve the 2009-2010 Weesaw Township Budget, with amendments, was presented, with Jane Tackett placing the second.

A Roll Call vote was called; Irene Oman, Karen Thompson, Wanda Green, Jane Tackett and Melodie Culverhouse all voted Ayes with no Nays. Motion passed.

We will be looking to see if we have or can get Insurance coverage for the Water and Sewer Lines.

Wanda Green made a motion to adjourn the Special Meeting at 8:26 pm with Jane Tackett placing the second. Motion carried with all Ayes.

Respectfully Submitted,

Melodie Culverhouse
Twp. Clerk

Weesaw Township Board

Regular Meeting

February 18, 2009

Call to order time: 7:30 pm

Pledge to the Flag recited by all

Roll Call Attendance

Karen Thompson, Wanda Green, Irene Oman, Melodie Culverhouse-Present Jane Tackitt-present-excused at 8:12 due to a family emergency.

Approval of minutes: Minutes were approved with the following corrections:

Under the ambulance report: Should have read $50.00-$75.00 for sweatshirts for the ambulance not the fire department. Wanda made the motion to approve the minutes as corrected with Karen placing the second. Motion passed with all Ayes.

Police Report: We had 22 calls in January with 3 arrests.

Set/Amend Agenda: Irene Oman stated we needed to add the Master Plan at the end of the new business. Wanda placed the motion to add the Master Plan with Karen making the second. Motion passed with all Ayes.

Public comments on agenda items: None

OLD BUSINESS:

Cliff Rogers-Police Report-still waiting for info

Planning Commission Appointments (1) – Nothing yet.

Irene sending a letter to the Pottawatomie Tribe to see if they might be interested.

Zoning board of Appeals Appointment (1) None yet.

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Office equipment purchases:

Three secretarial desks $370.00

3 two-drawer 1 four drawer

Lateral file cabinets-letter/legal $475.00

Two bookcases $ Free

Delivery charge $ 25.00

Telephone update-System too old to add lines, must replace entire system. A quote was received from Pete Hauch for new telephone system including voice mail for $1,204.30.

Melodie made the motion to accept the bid with Karen placing the second. Motion passed with 4 Ayes and one Nay.

NEW BUSINESS:

5/3 Bank Representative-explanation of FDIC insurance on Township accounts: No report given as the representative was not in attendance.

Berrien county Road Commission-additional 45,000.00 for road maintenance on spring road breakup (pot holes)-the board discussed approving $5,000.00 instead of the $1,500.00 requested by the BCRC as the Twp roads are very bad. Slag is needed on the Dirt roads as they are, at present, just mush. The 41,500.00 will be placed on Nine miles of Twp roads.

Wanda made the motion to approve the $1,500.00 until we receive more information from the BCRC with Karen placing the second. Passed with all Ayes.

Advertisement for lawn mowing bids (see draft attached)-Ad to be placed in the two local papers. The bids will be sealed, being totally anonymous, and will be presented as Bid A, B, etc. Bids will be opened by the Township Receptionist.

Jane made the motion to accept the ad with Wanda placing the second. Motion passed with all Ayes.

Publication for March Board of Review-Notice to be placed in local newspapers the week of February 22^nd.

Approval of cemetery marking plates for plots $1.20 each need 500 numbered and 500 blank total of $1,200.00. Doug Hauch was present and stated that he is almost done with plotting the cemeteries. We tabled the purchase of marking plates so we could obtain new prices.

2010 Census committee-more information is needed to se up the Census Committee, such as, the pay for the people doing the Census for us. Wanda stated that the people doing the Census used to be paid $10.50/hr.

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Cell Phones: Melodie presented information regarding Cell phones for the ambulance, Fire Department and Zoning administrator. Verizon has a Government Program at the cost of $28.34 per month for each phone.

After some discussion it was decided to Table this until next month when we have more information.

Hire Township receptionist-We need to have someone to do filing, answer the phone, etc. There was discussion about the amount of hours and wage the new receptionist would receive. Terri Snyder was the applicant for this position. Karen made a motion to hire Terry Snyder as receptionist at a wage of $9.00/hr and have her work 12-14 hours per week. Jane placed the second with all Ayes.

Approval of QVF training Feb. 25, 2009—Hours would be from 9-12:30 for Clerk and receptionist-Melodie reported that the only cost would be mileage and lunch, the training itself, is at no cost to the Township. Wanda made the motion to have Melodie & Terri attend the QVF training with Irene placing the second. Motion passed all Ayes.

Set up Petty Cash $100.00 or $200.00-Melodie requested we set up a petty Cash fund to purchase small items purchased by individuals, could be purchased without having to wait a month to be reimbursed. Jane made a motion to set up a Petty Cash account of $100.00 with it being replenished monthly with receipts to be furnished. Karen placed the second, motion passed with all Ayes.

DEPARTMENTS:

Treasurer: Account balances-Jane was called away @ 8:12 pm, with a family

Emergency but had provided a handout with the Account balances.

Clerk: Accounts payable-the cost of repairs to the Weechik Lift Station by

GRSD were questioned, Melodie is to check on the repairs to see if they are under

Warranty.

The cost of the new garage doors and openers were divided between the Ambulance and the Fire Department-it was decided that this cost should be under

The Township account. Melodie will change were these are paid from.

Karen made the motion to pay bills as corrected with Wanda placing the second.

Motion passed with all Ayes.

Fire: There were five calls last month. Jack Hojara picked up the new Grass Rig-if weather had been better jack would have had it out for everyone to see.

Jack said he had a new Fireman-Greg Kovay-we were informed he has his training and is ready to begin work. Melodie made the motion to hire Greg with

Wanda placing the second. Motion carried with all Ayes

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Ambulance: There were 12 calls last month. It was stated that we average between 12 and 14 calls per month.

Ordinance Enforcement Officer/Master Plan: The Resolution Asserting Authority to adopt a Master Plan was presented (copy attached). A Public Hearing will be held to present the Master Plan. Wanda made a motion to adopt the Resolution with Melodie placing the second. Roll Call vote: Wanda Green-aye; Irene Oman-aye; Karen Thompson-aye; Melodie Culverhouse-aye; Jane Tackitt-absent.

Parks and Recreation: There was not a Quorum to hold a meeting. A letter dated December 15, 2008 to the owners of the Old Mill Run property was given out.

Township Beautification Committee: No one present.

Public announcement: Stimulus Package Ste of Michigan, Budget Workshops. Irene announced that requests for a portion of the Stimulus package would be sent to the SW Michigan Planning Committee, Terry Moore, Sharon Tyler and Ron Jelinek. Things that could be applied for, would be the continuation of the water lines, road repair and sewer projects.

Irene noted that there would be Budget Workshops held, and the dates and times will be posted.

Public Comments: Mrs. Palulis presented the board with a picture of Pardee Road showing how bad her road has become.

Wanda made a motion to adjourn the meeting at 8:42 pm with Melodie placing the second. Motion passed with all ayes.

Respectfully submitted,

Melodie Culverhouse

Clerk

WEESAW TOWNSHIP BOARD

REGULAR MEETING

JANUARY 21, 2009

Supervisor Irene Oman called the meeting to order at 7:30 pm.

The Pledge to the Flag was recited by all.

Roll Call:

PRESENT

Karen Thompson

Wanda Green

Irene Oman

Jane Tackitt

Melodie Culverhouse

APPROVAL OF MINUTES:

Minutes from December 9, 2008 Regular Meeting, December 27, 2008 Special Meeting and December 29, 2008 Special Meeting were presented. Wanda Green made a motion to approve the three sets of minutes with Karen Thompson placing the second. The motion passed with all Ayes.

SET/AMEND AGENDA:

No changes to the agenda were made. Melodie Culverhouse made a motion to accept the agenda as published with Karen Thompson placing the second. Motion carried with all Ayes.

PUBLIC COMMENTS ON AGENDA ITEMS: None presented.

OLD BUSINESS;

CLIFF ROGERS-FIOA Request to Michigan State Police-Expense $24.85

Irene stated that the Police report was not able to be found and that to get this report it would be a cost of $24.85. Wanda made a motion to approve this expense with Karen placing the second. Motion passed with all Ayes.

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PLANNING COMMITTEE APPOINTMENTS (1)

Irene stated there was not an appointment to be made at this time, but she was talking to people to find this committee appointment.

ZONING BOARD OF APPEALS APPOINTMENT (1)

To date no one has come forward saying they were interested in the appointment, Irene asked if anyone in the audience was interested, no one raised their hand.

OFFICE EQUIPMENT PURCHASES:

The board is looking into purchasing office equipment to replace the equipment that belongs to Dave Heidinger. We will need three desks and two file cabinets one letter and one legal.

TELEPHONE SYSTEM

A quote to replace the entire telephone system, received from Pete Hauch, was presented for $767.80; this would give us two lines, one answering machine, and 5 handsets. All wiring from the outside Verizon box would be replaced.

After some discussion, the idea of having Voice Mail, instead of having answering machines, was brought up. Irene will contact Pete to see what the cost would be.

A motion to Table this project, until next month, was made by Wanda and seconded by Karen. The motion passed with all Ayes.

NEW BUSINESS

Vickers Engineering-requesting February Public Hearing for Tax Abatement

Shelly Klug requested we have a public hearing to learn about the Tax Abatement

Vickers Engineering is asking for. The Original District Resolution was dated 1978 and a new resolution would need to be made. Shelly told us a meeting to vote, on a new resolution, would be needed. Then we would close that meeting, and have a second meeting where the public would hear what the Tax Abatement would mean to our Township. Shelly would have copies, of the resolution, at this meeting.

A Special Meeting would be held at 7:00 on February 18, 2009 before the regular scheduled meeting.

INSURANCE PROPOSAL FROM BURNHAM AND FLOWER AGENCY

A workshop was held on January 13, 2009 to go over the Township’s Insurance Policy.

The annual premium is $20,185.00.

During the workshop we found that the Township has been paying $5,412.00/yr for mowing equipment that we’ve not had for several years.

The Insurance Agent made mention of the fact that we were carrying only $250.00 deductible and if we went to a $500.00 deductible, we would save $940.00/yr.

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At the present time we only have $2,000,000.00 in liability insurance and it was felt that the Township would be better served, if we had $3,000,000.00. This would be an additional cost of $935.00/yr.

Melodie made a motion to increase the deducible to $500.00, and increase the liability insurance $3,000,000.00, with a savings of $5.00, and remove the mowing equipment from our policy at a savings of $5,412/yr. Wanda made the second and the motion passed with all Ayes.

GARAGE DOOR OPENER REPLACEMENT

Last month the board approved the purchase of the Photo Beams for the Overhead Garage doors as required by Risk Management, to be purchased from Guse Hahn. We were later informed that the door openers were also not working properly, so we received a quote from Kelly’s Garage Door Sales/Service for $4,500.00 and an updated quote from Guse Hahn for $2,520.00 to replace the door openers and install the Photo Beams.

Melodie made a motion to rescind the vote made in December, to just purchase the Photo Beams, Irene placed the second. Motion passed with all Ayes.

After some input from the audience, Jane Tackitt made a motion to select the bid from Guse Hahn for the Garage Door Openers and Photo Beams. Karen Thompson placed the second. The motion was carried with all Ayes.

COMPUTERS/WEB PA `GE MAINTENANCE/UPDATING-$25.00 PER HOUR

Irene announced that Terry Reese has set up and has been maintaining the Web Page. Irene also noted that none of us has the expertise to do this. Terry would continue to maintain the Web Page and also come in for 2 hours a month to be sure all of our computers were updated and any errors were handled.

Our Web page will have the History of Weesaw Township and the minutes of the meetings posted on it. We were given a quote for $1,200.00 per year or $100.00 per month. Melodie made the motion to accept this proposal with Karen making the second.

Motion passed with all Ayes.

Web page address: Weesaw-township.com

BUILDING-QUOTES TO CORRECT MIOSHA SAFETY STANDARDS

Fire Extinguishers (5) 5# Fire Extinguishers @ $47.50=$237.50

Mounting of brackets and sings (5) @ $4.50=$22.50

Exit Signs (Brady Glow in the Dark Signs 10 X 14 wall mount) 2 @ $22.41/ea

Voltage stickers $50.00

Air, water, gas identification stickers $136.00, these last two items could be purchased thru M & M Die.

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This will take care of several problems that Burnham & Flower Insurance Group found while doing the Risk Management inspection.

A new postage scale is needed for the office as the old one has stopped working. This scale can be purchased from the Post Office for $40.00

Karen made a motion to acquire everything, on the above list, with Jane placing the second. Motion carried with all Ayes. It was stated that Safety is our #1 priority.

Ruth Heidinger has requested we purchase one more four station election booth, as the two that were purchased for the General Election, were a great asset. Our old booth’s are not in good shape and the new booth’s are easier to set up. The cost of this booth would be $750.00 + shipping.

Melodie made the motion to purchase the Election Booth with Wanda placing the second.

Motion passed with all Ayes.

DEPUTY CLERK APPOINTMENT:

Melodie has requested that we appoint Tonna Padgett as her Deputy Clerk, Tonna would take minutes, when needed, and learn to do the Sewer Billing.

Melodie made a motion to pay Tonna $10.00/hr, as we have done in the past. Irene seconded the motion. Motion passed with all Ayes.

DEPARTMENTS:

TREASURER: Presented the bank balances per handout. It was requested, from

the audience, that we also report what the balances are in the CD’s.

Jane reported that the Tax due date has been extended to March 2, 2009 @ 5:00 pm. She will be in the office from 9:00 am- 12:00 noon and 1:00-5:00 pm on March 2^nd. Taxes must be in the Treasurer’s hand by 5:00 pm. Postmarks will NOT be accepted and will be sent back if late.

CLERK: The list of bills and Account Payable were in a handout. Wanda made the motion to pay the bills as presented with Karen placing the second. Motion passed with all Ayes.

Irene stated that we need to look into diversifying our monies from Fifth Third Bank and that we need to start looking at other banks in our area to handle some funds so we are guaranteed our money is insured.

FIRE: The Fire Department had 4 calls. The new Grass Rig will be ready the first week of February. Jack will fly to PA to it up. Jack reported that we have a leak in the roof and that he is working on a budget.

AMBULANCE: The ambulance had 12 calls. The ambulance broke down on New Years Eve and was towed to Three Oaks Ford for repairs. The water pump froze up.

Rich noted he was looking at $50-$75 Sweatshirts for the Ambulance to wear when on duty.There is training available for Fire and for Ice Rescue Training-Rich checking on price.Rich stated we have a new EMT-Steve Daniels.

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ORDINANCE ENFORCEMENT OFFICER: Bob Kaufman has requested an organizational meeting to be held with the board.

PUBLIC ANNOUNCEMENT:

Copy of Close Drain tax roll for 2009 Winter Tax collection for construction costs in available in the Clerks office. Drain tax will be for a ten year period anyone wishing to pay the full amount may do so thru the Berrien County Drain Commission office of contact Jeannie Totzke for more information at 269-983-7111 ext. 8255. The interest rate, if your assessment were to be put on your taxes, has not been determined as of yet.

River Valley School District is in need of candidates to run for open positions on the School Board.

PUBLIC COMMENTS:

Jim Daniels, Berrien County Road Commission, stated that we need to remove the pile of snow near the road as we are blocking people from seeing on coming cars. Irene will call Burkholders to have the snow moved back.

The Park and Recreation Committee did not meet for lack of Quorum.

A motion to adjourn was made by Wanda seconded by Karen at 8:55 pm. Motion carried with all Ayes.

Respectfully Submitted,

Melodie Culverhouse

Township Clerk

Weesaw Township

Special Meeting

December 29, 2008

Meeting was called to order by Supervisor Oman at 1:01 pm.

Pledge to the Flag was recited by all.

Roll Call Attendance:

Present Absent

Wanda Green

Irene Oman

Jane Tackett

Melodie Culverhouse

Karen Thompson

1. Land Acquisition Project Agreement

We have all of the information needed to send the Land Acquisition Project Agreement to the state for the purchase of the land for the Community Park. We will be sending this agreement, to purchase 8.49 acres from the Friend of New Troy, which is parcel C of the drawing done by Whitman and Associates. (* Drawing Posted in Twp Hall)

The Township will need to pay the cost of this purchase Up Front and will be reimbursed by the State, via the Grant that we have been approved to receive.

The Grant will be for 66% of the purchase price and after receiving this money the Township will be responsible for the balance not to exceed $47,800.00.

It was noted that the appraisal was received at $70,000.00 for the 8.49 acres.

The Resolution to purchase this property was read and a motion by Wanda Green and seconded by Jane Tackett to approve the Resolution was made, and via a Roll Call Vote, the motion was passed. Irene Oman, Jane Tackett and Wanda Green were the Aye votes with Karen Thompson and Melodie Culverhouse abstaining from voting because of their affiliation with the Friends.

2. Board of Review Appointments

Irene Oman made the motion with Karen Thompson placing the second, to retain John Edwards, Ruth Skinner and George Freehling on the Board of Review. Motion passed with all Ayes.

3. MTA Training Attendance

Irene Oman stated that with her being the primary caregiver to her Mother she would like to only attend the New Officials Boot Camp on January 27^th, she would drive to Detroit. Melodie Culverhouse would attend the entire Convention from January 27^th to January 30^th and travel via the Amtrak Train, leaving on the 26^th.

The cost for Irene to attend would be: $154.00 plus transportation and food.

The cost for Melodie to attend would be: $359.00, $64.00 for the Amtrak and 4 nights of hotel at $508.00 (**see note below) plus food and Taxi charges.

Public Comments were welcome during the meeting.

A motion to adjourn was made by Wanda Green at 1:28 pm with Jane Tackett placing the second. Motion passed with all Ayes.

Respectfully Submitted,

Melodie Culverhouse, Clerk

**Note the actual cost of the hotel would be $548.00 as the Courtyard by Marriott was already full; Melodie will stay at the Detroit Marriott

Weesaw Township

Special Meeting

December 17, 2008

Meeting was called to order by Supervisor Oman at 3:32 pm.

Pledge to the Flag was recited by all.

Roll Call Attendance:

Present Absent

Wanda Green Karen Thompson

Irene Oman

Jane Tackett

Melodie Culverhouse

Cemetery layout:

Supervisor Oman informed the board that Glendora Cemetery lots, that are occupied, were sold and we need to have lots marked so this does not happen in the future.

Supervisor Oman requested we have Doug Hauch start working on this project.

After a discussion on hourly wage, a motion by Melodie Culverhouse was made to pay Douglas Hauch $12.00/hr to start marking graves with Jane Tackett placing the second. Motion was passed with all Ayes.

The Twp will need to purchase identification markers with lot numbers on them, we should purchase 500 numbered and 500 blank, and Irene will be looking into where these can be purchased from.

The Computer Software, that Bob Kaufman has, is capable of doing a Cemetery Lay-out.

A motion to adjourn was made by Jane Tackett at 3:42 pm with Wanda Green placing the second. Motion passed with all Ayes.

Respectfully Submitted,

Melodie Culverhouse, Clerk

Weesaw Township

..............An Equal Opportunity Provider.