Melodie Culverhouse
Clerk
WEESAW TOWNSHIP BOARD
REGULAR MEETING
July 21, 2010
The meeting wwas called to order by Supervisor Irene Oman at 7:30 P.M.
The Pledge to the Flag was recited by all.
Roll call attendance was taken with Wanda Green, Irene Oman, Jane Tackitt, Jack Jones and Melodie Culverhouse present.
After roll call, Jack Jones thanked Judi Gabor and her committee for all of the hard work they have done. The road millage presentation was very informative.
Set/Amend agenda: None
Public comments of agenda items: None
The June 16, 2010 minutes were amended, with the addition of Board members present added to the minutes. Jane made the motion to approve the minutes, as amended, with Jack placing the second. Motion carried with all Ayes.
Berrien County Sheriff Report: No officer present, the report was in the Boards’ packet.
Unfinished Business:
Building/Dangerous Building Inspector – Melodie stated that the Township has received confirmation that as of July 26, 2010 the building inspections have been changed from the State to Weesaw Township.
Bob Kaufman reported that we are now a member of the International Code Council (ICC) and we will be receiving our forms and code books from them. Clark Streicher, our new building inspector, has been contacted to inform him of the approval from the State. Clark has been working with Bob to get Weesaw up and ready to go on July 26.
This change will be posted to the web page.
Sewer Billing Clerk & Deputy Clerk: Melodie stated that Tonna Padgett had resigned after her husband passed away. Melodies’ choice to fill these two positions would be Terri Snyder.
Jane made a motion to pay Terri $10.00 per hour for both positions, with Wanda placing the second. Motion passed with all Ayes.
NEW BUSINESS
Ordinance for Truck Routes: After much discussion, it was decided that in Section 19: Penalties – it would read civil infraction, not misdemeanor, and that the first offense would be a fine of no less than $500.00. For subsequent offenses, the minimum fine is $500.00, maximum $1,000.00.
A motion was made by Melodie to adopt the Ordinance to Regulate Truck Traffic, with corrections. Jane supported the motion. A roll call was taken with Jane, Wanda, Irene, Jack and Melodie voting aye, no nay votes. Motion passed.
Wanda will do the synopsis for the newspaper.
Bid for installation of new light for the flag pole: A proposal No. 1 from Jim Culverhouse, Electrical Contractor, was present for $200.00 to furnish material and labor. Jack made the motion to accept the proposal with Jane placing the second. A roll call vote was taken with all voting ayes.
DEPARTMENTS:
Treasurer Jane Tackitt stated that all accounts were
reconciled.
Clerk Melodie presented the accounts payable and
checks written for each cost center .
General: $23,444.90 + a $32.18correction
$23,447.08
Ambulance: $ 2,211.27
Fire: $ 1,967.89
Water/Sewer $ 4,125.13
Jane made a motion to accept the A/P and Accounts Payable, with the correction, Irene placed the second. Roll call vote was taken with all voting Aye.
Medic1: 11 Ambulance with no wheelchair calls.
Melodie requested to pay the election workers as soon as the election is complete. Jane made the motion to approve payment with Jack placing the second. Jane, Irene, Jack and Melodie voted aye with Wanda abstaining as she is one of the election workers.
Fire: Jack stated there were four calls in June. He also requested that we rescind the “No Smoking on the Two. Hall Property”. Irene said we would take that up at the next regular meeting.
Planning Commission: Wanda Green’s report was printed.
Enforcement Officer: Jim Howell’s report was printed.
Park & Rec. Committee Paul Pantaleo’s report was printed. Paul requested that a notice be placed in the paper for the Aug. 16th meeting to present the new five (5) year park plan. Melodie will handle this.
Road Committee: Judy Gabor’s report was printed. Judi gave a special thanks to Wanda for help with the Truck Ordinance resolution wording.
PUBLIC ANNOUNCEMENT Town Hall meeting will be held on July 27th.
PUBLIC COMMENTS: None
Respectfully submitted:
Melodie Culverhouse Clerk
Weesaw Township Board
Regular Meeting
June 16, 2010
Call to order time 7:30 am/pm
Pledge to the Flag- recited by all.
Roll Call Attendance: Four member’s present-one member absent (Wanda Green)
Set/Amend Agenda: Garry Lange River Valley Schools- Derrick Loraff-Sexton
Public Comments on Agenda items: None
Approval of minutes: Regular Meeting May 19, 2010-Special Meeting June 1, 2010
Minutes accepted with change from Agenda to Meeting on the June 1, 2010 minutes.
Berrien County Sheriff Report: Report printed-No officer present
UNFINISHED BUSINESS: None
NEW BUSINESS:
Garry Lange- Summer Reading Program will be held at the Community Center, this is the 15th year for this program- eight weeks beginning June 21st @ 10-11:15 am. Kids 18 yrs and under will receive free lunch starting 7-5 until 8-13. Lunches will be served from 11:15-12:00 Monday thru Friday at the Community Center.
Garry also reminded people that the 1.2 mill, bond issue, will be held on 8-3 for a new elementary school. Garry will be at the Twp Hall from 6:30-7:30 on July 21st to answer questions regarding the millage.
Derrick Loraff-introduced himself as the Cemetery Sexton taking over for Doug until his return.
Resolution regarding smoking on premises: Melodie read Non Smoking Resolution No: 24-10 – resolution states no smoking on the Weesaw Township Hall’s property. Jack Jones made motion to accept resolution with Irene placing second. Roll call vote taken with all 4 members present voting Aye. One member absent.
DEPARTMENTS:
TREASURER: Jane Tackitt – All accounts reconciled – taxes were picked up today.
CLERK: Melodie Culverhouse –
General: $14,918.80 Berrien County Road $1,229.79 additional invoice.
Fire: $24,878.11
Ambulance: $ 2,211.27
Water/Sewer $ 11,126.97
Jane placed motion to approve checks and accounts payable, with the addition of the BCRC invoice, Jack placing the second. Roll call vote with all members present voting Aye-one member absent.
Emergency Management: Suggested that everyone purchase a Weather Radio as this is the best way to know when a storm is in the area. Radios and programming will be available on June 19th from 6:00 until 12:00 @ the Martin’s in St. Joseph.
Lest We Forget Memorial arrived today and will be at the St. Joseph Football practice field. The Memorial will be on display thru Sunday.
Medic 1: April 2010 calls-11 Regular Ambulance and 2 Wheelchair.
FIRE: Jack Hojara – Out of town-report printed.
PLANNING COMMISSION: Wanda Green – report - printed
ZONING ADMINISTRATOR: Robert Kaufman – report – printed-Bob said there is a Recycling Patrol that offers free hauling and left information on the table.
ENFORCEMENT OFFICER: Jim Howell-report printed
SWAG (Sewer/Water Advisory Group): Mike Metz –no meeting
PARKS AND RECREATION COMMITTEE-report printed-Paul reported that the Park Survey’s are coming in and that the Park meeting will be held Monday June 21st at 7:00 in the Fire Station.
ROAD COMMITTEE: Judi Gabor-report printed
Public announcement: Workshop for educational information on Road Millage-June 21@ 6:30-8:30pm at the Twp Hall.
Public Comments: Five (1) minute limit per person per issue.
Dan Kuntz said he has not received information on the $1,500.00 over payment on his taxes because he was placed on Non Homestead-Irene will check into this tomorrow.
Melodie reported that we received information this afternoon stating that a check for $46,578.55 has been processed for the Park Grant and the State is holding $5,175.40 until audit is final. It was also reported that all paperwork for our new Building Inspector is in order and the decision will be made on July 7th.
Adjourn: 8:31 pm.
Respectfully Submitted:
Melodie Culverhouse
Clerk
WEESAW TOWNSHIP BOARD
REGULAR MEETING
May 19, 2010
Call to order @ 7:30pm
Pledge to the Flag
Roll Call Attendance: All Board Members Present
Set/Amend Agenda: Melodie made a motion to add Roberts Rules of Order to the agenda, per Irene’s request, with Jack placing the second. Passed all Ayes.
Approval of Minutes: Regular Meeting-April 17, 2010 and Special Meeting-May 13, 2010-a correction to May 13th meeting to correct spelling of Ordinance, was made, minutes were approved with change.
Public comments on agenda items: No comments.
Berrien County Sheriff Report: Printed report handed out by Sheriff’s Deputy.
OLD BUSINESS (UNFINISHED): None
NEW BUSINES: Park use contract-item tabled until we contact Jule @ Grant Management.
DEPARTMENTS:
TREASURER: Jane Tackitt stated that all accounts reconciled and that Summer Taxes will be available in about two weeks.
CLERK: Accounts payable and checks written were presented by Clerk Melodie Culverhouse-Motion to accept was made by Jack with Wanda placing the second. Roll call vote was taken with all members voting Aye.
Emergency Management: Updating Berrien County Hazard Mitigation Plan-Melodie will work with Jack Hojara on the update.
Medic I: March 2010-20 Reg. Ambulance Calls & 8 Wheelchair Calls.
FIRE: Jack Hojara reported 4 calls in April. Flag pole will be up for Memorial Day parade.
PLANNING COMMISSION: Report printed no comments on report.
ZONING ADMINSTRATOR: Robert Kaufman reported that the change of venue from Niles Court to St. Joseph Court was completed, and a new Red Ink Stamp will be needed. Balance of report was printed.
SWAG: Report printed. Due to lack of issues coming before the SWAG Committee, Mike Metz reported that the committee would meet on an on call basis only.
PARKS AND RECREATION COMMITTEE: Paul Pantaleo reported that the Five Year Plan must be updated. A motion by Melodie to purchase signs, as requested, by Parks and Recreation Committee. Irene placed the second. Roll Call vote taken: All Ayes.
Paul presented a list of improvements to the playground equipment and the purchase of two trash receptacles. Melodie made a motion to allocate up to $2,000.00 for repair of current park equipment, purchase of trash receptacles, and other items. Motion seconded by Wanda. Roll call vote taken with all voting Aye.
Jane placed a motion to have a Bid Proposal, for renovation of playground equipment, be placed in the Herald Palladium and South County Gazette, with spec’s being available at the Township Office and on our web site. Jack placed second. Motion passed all Ayes.
The Parks and Rec Committee request the Twp Board to approve a $500.00 reward for information that leads to a conviction, for the recent vandalism at Mill Road Park. This conviction would include restitution of all costs to repair damage. Melodie to check with MTA and Attorney Fette to see if this is something the Twp is allowed to do. Item tabled until information is gathered.
A survey was presented to the Board; this is part of the five year plan update, which is required by the park grant. Jack made the motion to have the survey mailed to the Weesaw residents, with the cost coming from the park fund, with Melodie placing the second. A Roll Call vote taken: All Ayes.
ROAD COMMITTEE - report printed. Marathon money still available for the Holden Road guardrail project, after looking into the amount of money available from the Metro Right of Way funds, a special meeting may be called. The road committee will look into state and federal safety money availability.
Public announcement: None
Public Comments: None
Adjournment was at 9:41 pm.
Respectfully submitted,
Melodie Culverhouse
Clerk
Weesaw Township
Special Meeting
May 13, 2010
Meeting called to order at 10:07 by Supervisor Irene Oman
Board Members in attendance: Jane Tackitt, Wanda Green, Irene Oman, Jack Jones & Melodie Culverhouse
WEESAW TWP ORDANCE-Building Inspector
Ordinance number 17a was presented to designate Weesaw Township as the enforcing agency for Building Codes, removing the State as our Building Code enforcing agency.
Jack Jones made the motion, with corrections, to adopt Ordinance 17a with Wanda Green placing the second.
A roll call vote was taken: Voting Aye were Jack Jones, Jane Tackitt, Wanda Green, Irene Oman and Melodie Culverhouse. There were no Nay votes. The motion was passed unanimously.
At 10:09 Jane Tackitt made the motion to adjourn, with Jack Jones placing the second. Motion passed with all Ayes.
Respectfully Submitted:
Melodie Culverhouse
Weesaw Township Clerk
Weesaw Township Board
Regular Meeting
April 21, 2010
The Weesaw Township Regular Board meeting was called to order at 7:30 pm by Supervisor Irene Oman.
The Pledge to the flag was recited by all.
Roll Call of Officers: Present were: Wanda Green, Jack Jones, Irene Oman, Jane Tackitt and Melodie Culverhouse.
Wanda Green made the motion to approve the minutes of the March 17th and March 30, 2010 meetings with Jack Jones placing the second. The motion passed with all Ayes.
Set/Amend Agenda: The following items were added to the agenda: Berrien County Road Commission-gravel, and Rules of Engagement. Wanda made the motion to add these to the agenda with Jane placing the second. Motion passed with all Ayes.
There were no public comments on the agenda items.
No Berrien County Sheriff was present. A report had been received and printed.
OLD BUSINESS:
The Ordinance for Building & Dangerous Building Inspector was presented; there were minor corrections to be done prior to sending it to the state. Jane made the motion to approve the ordinance, with correction, with Irene placing the second. A roll call vote was taken with all voting Aye.
The Ordinance for Construction Board of Appeals was presented; there were minor corrections to be done prior to sending the Ordinance to the State. Jane made the motion to approve the ordinance, with corrections, with Irene placing the second. A roll call vote was taken with all voting Aye.
NEW BUSINESS:
Clerk Training-June 22-25-Mt. Pleasant: Jane made the motion to approve Melodies’ attending the clerk’s training at a cost of, $250.00 for conference and three nights at $109.00 ea, with Wanda placing the second. Motion passed with all Ayes.
Park Property usage by anyone: The Friends of New Troy have requested the use of about 20 ft of the park property, for a tent, for the 2nd annual Renewable Energy expo on May 8th. Melodie will contact Attorney Jessica Fette to get the proper wording for a Liability Waiver for anyone wanting to use our property. Irene made the motion to get the wording for the property Liability Waiver so we can have the Friends of New Troy sign this Waiver to so they can use the Park’s property on May 8th, with Melodie placing the second. The motion passed with all Ayes.
Approval of wording for Road Millage: The wording for the Road Repair and Maintenance Millage Proposition was presented. Melodie was to contact Attorney Jessica Fette to be sure the millage, as worded, would cover personal and real property. Melodie made a motion to accept the wording for the 1 mill Road Millage, after it was proven to cover personal and real property. Jane placed the second. A roll call vote was taken and motion passed with all Ayes.
Resolution Supporting Berrien County Road Commission’s Application for State and Federal Critical Bridge Funds: A motion to accept the Resolution Supporting Critical Bridge Funds for Bridge No. 22 on Elm Valley Rd was made by Wanda with Jack placing the second. A roll call vote was taken and motion was passed with all Ayes.
A motion to accept the Resolution Supporting Critical Bridge Funds for Bridge No. 0001500 B02 on Glendora Road was made by Wanda with Melodie placing the second. A roll call vote was taken and motion was passed with all Ayes.
Berrien County Road Commission: A request from the BCRC was made to place gravel in bad spots on the following roads: Elm Valley, Larson and Boyle Lake at a cost for material at $3,025.00. Melodie made the motion to approve this request with Wanda placing the second. The motion passed with all Ayes.
Rules of Engagement: Wanda read a letter she had written regarding the MTA Rules of Engagement that, she felt, were erroneously used to force a 2/3 vote in the motion of 1/20/10 to purchase the Park from FONT. There is no relationship between Roberts Rules and the Rules of Engagement as previously indicated, per Wanda’s letter. Wanda made a motion to attach her letter and Rules of Engagement, as received from MTA, to the 4/21/10 meeting minutes, and to make a notation on the March 3, 2005, and January 20,2010, minutes to “Refer to the April 21, 2010, minutes attachments”, with Jack placing the second. The motion passed with all Ayes. Letter and copy of the Rules of Engagement are attached to these minutes.
DEPARTMENTS:
TREASURER: Jane presented the account balances and stated that all accounts were reconciled.
CLERK: Melodie presented the following checks written and accounts payable:
Fire Department: $ 7,870.91 with the addition of $400.00 for a bill from Berrien County Treasurer for Radio fees making the Total $8,270.91.
Water/Sewer: $32,309.99
Ambulance: $ 2,211.34
General: $50,040.24
Jane made the motion to accept the Clerk’s report for checks and A/P with the addition of the $400.00 for the Fire Department. Wanda placed the second and the motion passed with all Ayes.
Melodie reported that there were 14 Wheelchair calls in the month of February for Medic I.
FIRE: Jack Hojara reported there were 7 calls in the month of March.
Jack had sent a grant request to TransCanada for a new Jaws of Life. A check for $1,500.00 was received for this grant request. Jack stated he should have waited until the new fiscal year, to apply for this grant, as it was received at the end of TransCanada’s year and the monies were already given to others. Jack was told he could apply, again, for a grant.
Melodie asked if the Flag Pole was to put up in the near future and Jack stated it would be up for Memorial Day.
PLANNING COMMISSION: The report was printed.
ZONING ADMINISTRATOR: Bob Kaufman had his report printed, but reported that we are trying to move our court location from Niles to St. Joseph, as it was felt the change could make a big difference in the number of our court appearances and attorney costs.
ENFORCEMENT OFFICER: Jim Howell-report printed.
SWAG: Mike stated that they might go to quarterly meetings as there was not a great deal to discuss.
PARKS AND RECREATION COMMITTEE: No meeting.
ROAD COMMITTEE-Judi Gabor stated she would no longer be Chairperson as she felt the politics were hindering what was being accomplished by this committee and that she was not being paid for expenses. Melodie stated that if an expense report was submitted she would refund their expenses. It was suggested we add mileage, for this committee, in our budget.
Judi decided to remain as chairperson.
PUBLIC ANNOUNCEMENT: Irene announced that the petitions were available for the Trustee position that will become vacant in November. Petitions must be submitted by May 11th.
Public Comments: Victor Palulis stated that before we pay any bills, from the BCRC, we should inspect their work, as he feels that the work is not up to what our standards should be.
A motion to adjourn was made by Jack at 9:02 pm with Jane placing the second. The motion passed with all Ayes.
Respectfully submitted,
Melodie Culverhouse
Weesaw Twp Clerk
Weesaw Township Board
Regular Meeting
Agenda
March 17, 2010
The meeting was called to order at 7:30 pm by Irene Oman.
The pledge to the flag was recited by all.
A special presentation was made to the American Legion, post 518, of the plaque honoring three men, of our area, who died in France in WWI. This plaque was presented to Weesaw Township 35 years ago and has been in storage.
Jack Hojara presented this plaque on behalf of the Fire Department and the Weesaw Township Board.
A Hand Salute was made, to the fallen comrades. There will be a 21 gun salute at the Memorial Day program.
Roll Call Attendance:
Present: Irene Oman, Wanda Green, Jane Tackitt & Melodie Culverhouse
Absent: Jack Jones
Approval of minutes: A motion to approve the February 17, 2010 Regular Board Meeting minutes was made by Jane Tackitt with Irene Oman placing the second. The motion passed with all Ayes.
Set/Amend Agenda: The motion to accept the agenda was made by Wanda with Jane placing the second. The motion passed with all Ayes.
Public comments on agenda items: None
Berrien County Sheriff Report: printed-no officer present.
OLD BUSINESS:
Permit Fee Schedule: A new permit fee schedule for Building and Plan Review permits were presented. Jane placed the motion to accept the new fee schedule with Irene placing the second. The motion passed with all Ayes.
NEW BUSINESS:
Lawn Mowing Bids-Paul Pantaleo presented the Lawn Mowing Bids for 2010. There were 5 bids received and Paul reported that Bid’s B & D would best handle our mowing needs. Bid B was for $24,000 and Bid D was for $27,000. Paul felt that Bid B might have some equipment concerns. It was noted that the township needs to monitor and oversee the quality of work performed at all venues, with the contractor being held accountable for their efforts. There also needs to be provisions in the contract for unforeseen circumstances such as broken equipment, weather contingencies, etc.
A motion by Irene Oman and seconded by Melodie Culverhouse to accept Bid B, with the provision above. Bib B was presented by L. Young & Associates. A roll call vote was done with Irene, Wanda, Jane and Melodie voting Aye with Jack Jones being absent.
Copy machine-Melodie presented a quote for $7,020.00 to purchase a new copier. Our present copier is having many breakdowns and is no longer reliable. The new machine could be purchased for $7,020.00 or paid for in 36 monthly payments of $195.00, this would be at zero percent interest. Jane made the motion to purchase the copier outright with Wanda placing the second. The motion passed with all Ayes. This machine would not be delivered or invoiced until after April 1st so it would be in the new budget.
Resolution - Bank signatures for deputies-A resolution was presented by Melodie to permit the Deputy Treasurer and the Deputy Clerk placed on our check signing cards in case one of the other principle people were not available to sign checks. The Fifth Third Bank would not allow us to receive new signature cards until this Resolution was adopted. Wanda Green placed the motion to have the two deputies placed on the bank’s signature cards with Irene Oman placing the second. A roll call vote was taken with, Wanda Green, Irene Oman, Jane Tackitt and Melodie Culverhouse voting Aye with Jack Jones being absent. Motion passed.
Land Fill Passes-The board discussed having land fill passes for $25.00/family, instead of the $15.00 we had the previous year, we also discussed the fact that the passes should be for a full year and not just for the summer months.
Wanda made a motion to give our residents one land fill pass for $25.00 and having them good for the entire fiscal year, Melodie placed the second. The motion passed with all Ayes.
QVF Electronic Poll Book Laptop & Accessories Purchase (Grant)-Melodie requested the board’s approval to apply for a State grant for an Electronic Poll Book Laptop & Accessories, this grant request had to be into the state by March 24th. This Laptop will help speed up the processing of voters and the final closing of the polls, eventually this Laptop will be required by the State for faster tabulation of votes. Wanda made the motion to apply for the Electronic Poll Book Laptop & Accessories Grant with Jane placing the second. The motion passed with all Ayes.
DEPARTMENTS:
TREASURER: Jane Tackitt - Account balances-Jane reported that all accounts were reconciled.
CLERK: Melodie Culverhouse – Melodie presented the follow checks written and Accounts Payable:
General: $38,310.02
Fire: $ 1,704.59
Water/Sewer $ 3,109.50
Ambulance: $ 2,630.26
Jane made the motion to approve the checks and accounts payable, with holding the check for Signature Lawn Service until the final work is complete at the Township cemeteries. Irene placed the second, the motion passed with all Ayes.
Emergency Management-Melodie reported that the Emergency Management team is requesting letters of endorsement to seek federal funds to obtain a mobile Red Cross unit for our area. The forty-four foot mobile unit is approximately ¼ million dollars and no match of funds would be required. We now have to bring a mobile unit from Indiana.
FIRE: Jack Hojara – Jack reported that there were four calls in the month of February all being PI accidents. Jack requested permission to attend the FDIC convention, again this year, the cost of registration is $35.00. The convention will be held on April 22 and 23, 2010. Wanda made the motion to have Jack Hojara attend the convention with Melodie placing the second. The motion passed with all Ayes.
PLANNING COMMISSION: Wanda Green – report – printed
ZONING ADMINISTRATOR: Robert Kaufman – report – printed
ENFORCEMENT OFFICER: Jim Howell-report-printed-Jim noted that there was a hearing for the Glendora problem on the 14th and the people were required to remove more vehicles. He also, noted that there had been a complaint today regarding Turkeys in our residential area. The Turkeys will be removed by the end of next week.
SWAG (Sewer/Water Advisory Group): Mike Metz
PARKS AND RECREATION COMMITTEE-Paul Pantaleo-It was reported that at the next meeting of the parks and Recreation committee they would be updating the 5 year Rec. Plan. The meeting will be held on the 3rd Monday of the month at 7:00 pm and he encouraged people to attend.
ROAD COMMITTEE-Judi Gabor-report-printed-A meeting was held with the Board regarding the scenarios of road that need to be fixed. It was also noted that Marathon is giving the Twp $7,000.00 to help with the cost of the guard for the oil line. Jerry Vitek, a resident of Weesaw, stated that at the end of his driveway there were was a very large area that the road has crumbled and that he keeps trying to fill it in. He requested the road committee contact someone to get the area fixed.
Melodie is to contact Jessica to get the working for a Road Millage to go on an upcoming election.
Public announcement: Irene requested that everyone send in their census forms as that is the way we receive our share of revenue sharing to run the Twp.
Public Comments: One (1) minute limit per person per issue.
Chris Siebenmark of Michigan Community Child Watch would like for the residents of Weesaw Twp to begin a neighborhood Child Watch program. This is a volunteer run organization. Our local head of this organization is Rick Smiedendorf of the Berrien Springs Police Department. The website for this is: www.michiganchildwatch.com.
Wanda made the motion to adjourn the meeting at 8:02pm with Melodie placing the second. The motion passed with all Ayes.
Respectfully Submitted,
Melodie Culverhouse
Weesaw Twp Clerk
Weesaw Township Board
Regular Meeting
February 17, 2010
The meeting was called to order at 7:30 pm.
Pledge to the Flag-was recited by all.
Roll Call Attendance
Members Present: Irene Oman, Jane Tackitt, Jack Jones & Melodie Culverhouse
Members Absent: Wanda Green
Approval of minutes: January 20, 2010 Regular Meeting
The minutes of the January 20, 2010 Regular Meeting were amended to read: Oman stated, after speaking with the State, the only cost to Township, for the park, would be to maintain the property. Mowing and maintenance of the Play Ground Equipment would need to be maintained.
Set/Amend Agenda:
Two items were added to the agenda: The signs for “Zoned Committee”
: Resolution for Signing of Park Purchase
Melodie made the motion to add these two items to the agenda with Jack placing the second. Motion passed with all Ayes.
Public comments on agenda items: None
Berrien County Sheriff Report: The Berrien County Sheriff reported that there were 24 complaints worked in our Twp for the month of December 2009.
OLD BUSINESS:
Zoning Board of Appeals Appointment (1)-Irene stated that Randy Rogers was interested in being on the ZBA. Melodie made the motion to place Randy Rogers on the ZBA with Jane placing the second. Motion passed with all Ayes.
Permit Fee Schedule-Jack and Wanda have been working on our new Fee Schedule and once it is typed up we will hold a special meeting to go over, and approve, the fees. This will make Building Inspector/Dangerous Building Insp. Department a self supporting entity.
Building /Dangerous Building Inspector-Clark Streicher-Clark will work with us on the proposed fees and help us fill out the States paperwork to have our own Building Inspector.
Zoned Community Signs: Jack made the motion to purchase up to 6 ‘Zoned Community’ signs from Ratco at a cost of $37.50/each, Jane placed the second. The motion passed with all Ayes.
Resolution: A resolution to approve two Board Members to sign paperwork for Park Purchase and Park Grant was made by Jack Jones and seconded by Jane Tackitt to authorize Irene Oman and Melodie Culverhouse to sign any and all paperwork for the Park Purchase and the Park Grant. The following voted “Aye”: Jane Tackitt, Jack Jones, Irene Oman and Melodie Culverhouse. Absent: Wanda Green.
Resolution # 30-10: Whereas, we the Weesaw Board duly authorize the following board members to sign any and all park purchase and park grant documents.
Whereas, Irene Oman, Supervisor and Melodie Culverhouse, Clerk will be authorized to sign Park Documents.
NEW BUSINESS:
Lawn Mowing Bids-The Twp will compile a list of specifications for lawn mowing and then place ads in the South County Gazette and the Herald Palladium requesting bids and stating that the specifications will be available at the Twp Hall.
DEPARTMENTS:
TREASURER: Jane Tackitt - Account balances-Jane stated that all of the accounts have been reconciled and that she felt that we were providing many more reports that other Twp’s do not provide to the residents, at the meeting.
After much discussion, it was decided that the following would be provided at each meeting: Agenda, Board Minutes and A/P, Check detail reports.
CLERK: Melodie Culverhouse - Accounts payable
The following: General Fund: $ 17,230.87
: Fire Department: $13,161.20
: Water/Sewer: $ 2,396.19
: Ambulance: $ 2,211.27
Jack made the motion to approve the bills and checks written with Irene placing the second. Motion passed with all Ayes.
Emergency Management –Melodie reported that there were copies of what to do for your pets, in case of an emergency, on the table.
FIRE: Jack Hojara - report - verbal-Jack reported that there were three calls for the month of January. 1 structure fire and 2 PI’s.
Jack requested the board to approve hiring a new fireman: Anthony Jackson, Anthony was on the Hagar Fire Department and has gone thru the Firefighter training, paid for by Hagar.
Melodie made the motion to hire Anthony Jackson with Jack Jones placing the second. Motion passed with all Ayes.
Jack reported that Trans Canada has received our Grant request, for a new set of Jaws, and that as the Grant request was received early, we might be able to get the entire amount for the purchase instead of only ½, as was requested.
Jack showed the audience a brass plaque that he found in the storage area above the Fire Department. The plaque honors George L. Addison, born April 1, 1894, Clarence N. Sowersby, born September 17, 1899 and Walter J. Lewin, born January 22, 1892; killed in action while serving our Country. We will look into attaching the plaque to the rock by the flag pole.
PLANNING COMMISSION: Wanda Green – report – printed
It was noted that the Planning Commission is still one member short.
ZONING ADMINISTRATOR: Robert Kaufman – report – printed
ENFORCEMENT OFFICER: Jim Howell-report-printed
There will be a hearing on March 31th regarding the garage put up without Building
Permits – a survey is being requested to check on lot lines. Regardless, Dave Rigozzi has stated that the trusses are undersized.
SWAG (Sewer/Water Advisory Group): Mike Metz – report - printed
PARKS AND RECREATION COMMITTEE: Paul Pantaleo-report-printed
ROAD COMMITTEE: Judi Gabor-report –printed
It was stated that road are assets and we need to set up a special meetings to come up with a proposal for repair of our roads. We need to have a Special Meeting to go over the 2010 Scenario Recommendations of the Berrien County Road Commission.
Judi reported that we will be receiving a $7,000.00 check from Marathon to put up guard rails to help protect the gas pipeline, we can apply for grants and we can do the pipeline in stages.
Public announcement: The Budget will be presented at the March 17, 2010 meeting.
Public Comments: One (1) minute limit per person per issue.
Melodie made a motion to adjourn the meeting at 8:45 pm, with Jane placing the second. Motion passed with all Ayes.
Respectfully submitted,
Melodie Culverhouse
Weesaw Township Clerk
Weesaw Township Board
Regular Meeting
January 20, 2010
The meeting was called to order at 7: 30 pm by Supervisor Oman.
The Pledge to the Flag was recited by all.
Roll Call Attendance:
Wanda Green, Irene Oman, Jane Tackitt, Melodie Culverhouse, Jack Jones-All members were present.
Approval of minutes: Regular Meeting 12.16.09
Special Board Meeting 1.14.10 Park Purchase
Jane Tackitt made the motion to accept the minutes, with Jack Jones placing the second. Motion passed with all Ayes.
Set/Amend Agenda: The agenda was amended to add: (1) Sign’s for “A Zoned Community” and (2) For the Purchase of New Fireproof File Cabinet.
Public comments on agenda items: None
Berrien County Sheriff Report: printed-Sgt. Campbell presented the Sheriff’s report, stating that there were 14 complaints handled for the month of November 2009, a decrease from 30 for October 2009.
OLD BUSINESS:
Zoning Board of Appeals Appointment -
(1) Vacancy remaining-Irene stated that we have a resident that is interested in this position and she will be contacting him.
Park Grant: After much discussion, comments from audience and the Twp. Board, Irene reported that Roberts Rules were adopted on 3/3/05. Oman stated, after speaking with the State, the only cost to Township, for the park, would be to maintain the property, as it is. We need to maintain the mowing and maintenance of play ground equipment. Oman called for a motion to rescind the December 29, 2008 Resolution.
Jack Jones make the motion to rescind the December 29, 2008 Resolution to purchase the Park from the Friend of New Troy, with Wanda Green placing the second. A roll call vote was taken: Ayes: Jane Tackitt, Wanda Green and Jack Jones. Nays: Irene Oman and Melodie Culverhouse. According to Parliamentary Procedure, 4 or more Aye votes were needed to rescind the motion. The motion failed and the December 29, 2008 resolution stands.
NEW BUSINESS:
Salary Resolution-setting of Annual Meeting Date: Treasurer Jane Tackitt has
requested a $1,000.00/yr increase in pay, no other officers have requested an increase. Wanda Green placed a motion to establish a resolution to give Jane Tackitt a $1,000.00/yr increase in pay and set the Annual Meeting date to March 20, 2010. Irene Oman placed the second. A roll call vote was taken. The following people voted Aye: Jack Jones, Irene Oman, Wanda Green, Melodie Culverhouse and Jane Tackitt. There were no Nay votes.
Workers Comp Coverage: A proposal, from Burnham & Flower Insurance, for Fire Department Workman’s Compensation Insurance, was given in written form. There were three different proposals presented. Melodie stated that this would be a three year contract and the amounts for each proposal would be due, once a year, in December.
Melodie made a motion to accept plan 1 at a cost of $3,764.00 /yr, with Jane placing the second. The motion passed with all Ayes.
Master Plan Resolution: A motion by Wanda Green, and seconded by Melodie Culverhouse was made, to adopt the Resolution for the updated Master Plan. The motion passed with all Ayes.
Zoning Ordinance Resolutions:
A motion by Melodie Culverhouse, and seconded by Jack Jones was made, to amend the Zoning Ordinance, as presented. The motion passed with all Ayes.
Signs for a Zoned Community: Melodie presented a proposal to purchase sign’s stating that Weesaw Twp is a Zoned Community. This was tabled and Melodie is to look into pricing for Metal Signs.
DEPARTMENTS:
TREASURER: Jane Tackitt stated that all accounts have been reconciled. The Road Surveys are coming in, at about, 50/50 for taxes to repair the roads.
CLERK: Melodie presented the Accounts Payable and Checks Written:
General Fund: $ 13,488.07
Ambulance: $ 2,211.27
Water/Sewer: $ 3,556.62
Fire Dept: $ 17,257.62 + $295.00 for a Speed Control for hose reel
Jane made the motion to accept the Clerk’s report, with the changes addition of the Hose Reel at a cost of $295.00 to the Fire Departments payables, with Jane placing the second.
The motion passed with all Ayes.
Emergency Management: Melodie will be attending Computer Training for Emergency Management on February 11, 2010.
FIRE: Jack Hojara there were 4 calls for the month of December: 1 False Alarm, 1 PI Accident, 1 Pole Fire and 1 Lines Down.
Jack has applied for a grant, from Trans Canada, for a new set of Jaws. The grant is for $16,000.00.
ROAD COMMITTEE: Judi Gabor – report printed
Asset Management presentation-Nick Musson: Harlan introduced Nickolas Musson from the Southwest Michigan Planning Commission, Mr. Musson will present a range of actions available to bring about a sustainable road repair and up-keep program.
A slide presentation was presented. Nick stated we have 69.962 miles of road in Weesaw Township. The cost for this, would be, $7,082.66; additional cost for a two year upgrade.
PARKS AND RECREATION COMMITTEE: Paul Pantaleo – report printed
An addition to the report was presented. Now that the Park Purchase has been approved, Paul stated, the committee will begin to work on a budget and actually have something to do.
PLANNING COMMISSION: Wanda Green – report – printed
It was noted that the work for last year was complete now that the resolution, for adoption, has been passed.
ZONING ADMINISTRATOR: Robert Kaufman – report – printed
ORDINANCE ENFORCEMENT: Jim Howell – report – printed-Jim also did a verbal report stating that the attorney is working on the problems with the Molly’s Corner garage, which was constructed without site review and no building permit.
SWAG (Sewer/Water Advisory Group): No meeting held. Mike Metz reported that Peg Kohring has submitted her resignation. It was noted that some of the Fire Hydrants have not had the snow removed. Jack Hojara will call Lake Township to clear the snow from the hydrants.
Public announcement: Due to harsh weather and extenuating circumstances the December 31, 2009 completion date for all Phase II sewer hookups has been extended to June 30, 2010. Permits for the remaining parcels must be issued by April 30, 2010. Any sewer hookups not completed by June 30, 2010 will be subject to fines and court costs explained in Ordinance No. 13-01-Section 10.01.2.
Medic 1 no increase in annual payment for ambulance service.
Public Comments: One (1) minute limit per person per issue.
Delmar Thompson commented that he feels we need someone to do Grant Writing so we can get grants for roads and other projects for our Township.
A motion to adjourn the meeting was made by Jane and seconded by Wanda. The motion passed with all Ayes.
Respectfully submitted,
Melodie Culverhouse
Clerk
Weesaw Township Board
Regular Meeting
December 16, 2009
Meeting called to order by Supervisor Oman at 7:30 pm welcoming everyone to the last Township Board meeting of the year.
Pledge to the Flag was recited by all.
Roll Call Attendance
Wanda Green, Irene Oman, Jane Tackitt, Melodie Culverhouse, Jack Jones-All members were present.
Approval of minutes: Regular Meeting November 18, 2009
Park Grant Workshop December 1, 2009
Wanda Green made the motion to accept the minutes, with Jane Tackitt making the second. Motion passed with all Ayes.
Set/Amend Agenda: Irene stated we needed to add the Board of Review change of date for the March meetings. Melodie made the motion to make the change in the agenda, with Wanda placing the second. Motion passed with all Ayes.
Public comments on agenda items: None
Berrien County Sheriff Report: Sgt Campbell presented the Sheriff’s report, stating that there were 30 Complaints, 13 Tickets and 2 Arrests in the Twp for the month of October 2009.
OLD BUSINESS:
Zoning Board of Appeals Appointment - Jane made a motion to appoint Melodie Culverhouse to the Zoning Board of Appeals, with Wanda placing the second. Motion passed with all Ayes.
Liquor License – Willow Harbor-Bob Kaufman stated that Willow Harbor is
still not in compliance with the State. This item was, again, tabled until they are in compliance.
Park Purchase-A motion to purchase the Park from the FONT for $70,000.00 was made by Irene Oman with Melodie Culverhouse placing the second. A roll call vote was taken with, Jane Tackitt, Wanda Green and & Jack Jones, voting Nay and Irene and Melodie voting Aye. The motion to purchase the park failed. Prior to Jack Jones voting no, to the purchase, he gave his reasons for doing so.
NEW BUSINESS:
Planning Commission – On Line Training-A motion by Wanda, was made, to allow any Planning Commission member to sign up for the On Line Training, “Fundamentals of Planning and Zoning”, with the members paying for the training up front, and being reimbursed by the Twp, after proof of completion was received. Melodie placed the second and the motion passed with all Ayes.
Preventive Maintenance: 2010 Election-Optech Insights-Melodie presented the proposal from Election Source, for maintenance of the Optech Insights machine used when all elections are held. The cost for this agreement is $271.00 per year. Wanda placed the motion to purchase the $271.00/yr agreement, with Melodie placing the second. The motion passed with all Ayes.
Building/Dangerous Building Inspector: The Weesaw Board interviewed 5 candidates and has chosen two candidates to have second interviews after the first of the year.
Zoning Administrator Appointment: Robert Kaufman-Melodie made a motion to reappoint Robert Kaufman as our Building/Zoning Enforcement Administrator, for another three year term, with Jane placing the second. The motion passed with all Ayes. Bob makes $15.00/hr.
Board of Review Meeting Change: John Edwards requested a change of date for the Review & Correct Current Year Assessment Roll. The State Board allows for the change of dates. Normally the meeting is on the second Monday of March, but due to a board member being out of town, John is requesting the date be changed to March 15. Jane made the motion to change the date to March 15th with Jack placing the second. Motion passed with all Ayes.
The Organizational meeting will be held March 2nd and the Board of Review will be on March 15 & March 16th. Times for March 15th will be 9-12 and for the 16th the times will be, 9-12 and 1-4.
DEPARTMENTS:
Treasurer: Jane Tackitt stated that all accounts have been reconciled and that the taxes are coming in well. Thirty Six Road Committee Survey’s have been received to date.
Clerk: Melodie presented the Accounts Payable and Checks Written:
General Fund: $34,010.63
Ambulance: $ 2,272.88
Water/Sewer: $ 8,000.81
Fire Dept: $ 828.31 + Burnham & Flower Insurance
Wanda pointed out that the Fire Department should be charged for part of the Insurance premium and Melodie told her that the Auditor said this could be done at the time of the Audit.
Wanda made a motion to accept the Clerk’s report, with the changes to the Insurance payment showing the Fire Dept’s liability. Jane made the second and the motion passed with all Ayes.
Fire: Jack Hojara reported that there were six calls for the month of November, 3 PI accidents, 2 vehicle fires and one field fire. Jack also reported that the Flag Pole has been ordered and has been received, it will be put up ASAP.
Five Food Baskets will be passed out, to Township residents, on the Thursday prior to Christmas. These baskets are made possible by money donated by the Fire Department employees and with fundraisers.
Jack requested a newer desk be purchased for the Fire Departments office. Irene told him to look at Metro Business for a good used desk. Melodie made the motion to him to purchase a desk for not more than $300.00, with Wanda making the second. The motion passed with all Ayes.
Jack thanked the Board Members for the donations, cards and attendance at the funeral of Kelly Sheldon, Chuck Sheldon’s wife.
Parks and Recreation Committee: No Report-Meeting to be held next Monday.
Melodie read the minutes of the meeting on December 29, 2008 regarding the Land Acquisition Project Agreement which three members of the Board approved the purchase of the Park and two members abstained. A Resolution is on file to purchase the Park for $70,000.00.
A roll call vote regarding the purchase of the park was held. Members voting no were: Jane Tackitt, Wanda Green and Jack Jones. Members voting yes were: Irene Oman and Melodie Culverhouse
Road Committee: Judi Gabor’s report was printed. Judi reported that the committee is working on a safety issue with Marathon Gas Pipeline. There will be a meeting with Marathon on the 18th of January.
PLANNING COMMISSION: Wanda Green – report - printed
ZONING ADMINISTRATOR: Robert Kaufman – report – printed.
ORDINANCE ENFORCEMENT: Jim Howell – report – printed. We will request Jim to change his reports to landscape orientation to allow for added information for his reports.
SWAG (Sewer/Water Advisory Group): Mike Metz –No report.
Public announcement: December 31, 2009 - Deadline for all Phase II sewer hookups to be completed. Melodie contacted Todd MacLean from the USDA regarding giving the small number of residents, who have not hooked up, an extension to June 30th. Melodie is to contact the Attorney regarding this extension.
Irene announced the Public Hearing on the Master Plan will be held on December 28, 2009 at 7:00 pm.
Melodie again brought up the Special Meeting on the Land Acquisition and told the board she felt a motion to rescind the December 29th vote had to be made before we could honor the vote made at the current meeting. She noted that to rescind a motion you must have 2/3rds of the members voting to rescind a motion, meaning 4 of the 5 members on our Board.
Irene will be contacting the Attorney in the morning to find out how this should be handled.
Adjourn: Jane made the motion to adjourn the meeting at 8:34 pm with Jack placing the second. Motion passed with all Ayes.
Respectfully Submitted,
Melodie Culverhouse, Weesaw Twp Clerk
Weesaw Township Board
Regular Meeting
November 18, 2009
Call to order time ____7.30___________ PM
Pledge of Allegiance was recited by all.
Roll Call Attendance
Wanda Green, Irene Oman, Jane Tackitt, Melodie Culverhouse, Jack Jones
All members were present.
Approval of minutes: Regular Meeting October 21, 2009-the regular meeting had one correction, that being the moving of Road Committee verbal reports from the Parks and Recreation Committee report to the actual Road Committee report section.
Public Hearing October 26, 2009 (Wagner road culverts)
Wanda made the motion to accept the Regular Meeting minutes, with corrections, and the Public Hearing minutes. Jack placed the second and the motion passed with all Ayes.
Set/Amend Agenda: Terri Hanover requested that he be added, as a speaker, to the Park & Road Survey portion of the agenda.
Melodie made the motion to add Terry Hanover, to the agenda, with Wanda placing the second. The motion passed with all Ayes.
Public comments on agenda items: None
Berrien County Sheriff Report: printed-There was a Berrien County Officer present to present this report.
OLD BUSINESS:
Zoning Board of Appeals Appointment - John Gabor has shown interest in being on the ZBA committee. Wanda made a motion to appoint John Gabor to the ZBA, with Jane placing the second. Motion passed with all Ayes.
We still have 1 vacancy remaining on the ZBA; Irene asked the audience if anyone was willing to be on this committee, no one showed any interest.
Park & Road Surveys-There were copies of the Park and Road Surveys
available, Irene began the discussion with stating that the past board had told the residents that they would have a say in the purchase of the park property from the Friends of New Troy.
Terry Hanover stated that two years of time and money have been spent in trying to have a park for the residents of Weesaw and that the survey would defeat the purchase, especially if we included the possibility of a tax to support the park.
Much discussion was done with the conclusion that the Park Survey should be tabled and that another meeting, to negotiate the purchase price, should be held in the near future.
Road Survey: Melodie made a motion to include the Road Survey with the tax bills, with Jane placing the second. The motion passed with all Ayes.
NEW BUSINESS:
Assessor Data Entry Clerk appointment and pay: The new Assessor program with be installed on Tuesday, November 24th. A motion, by Wanda, was made to have Terry Reise enter the data into the new program at $9.00 hour, with Melodie placing the second. Motion passed with all Ayes. Work to be completed by March 2010.
Building Inspector – At present, we have 6 applicants for the Building Inspector’s position. We will hold the interviews on December 12th at 10:00 AM. This will be a Workshop, and the applicants will not all be in the room while the interviews are being held.
Liquor License – Willow Harbor Vineyards: Kevin from the Willow Harbor Vineyards was present, and stated that they hold outdoor weddings from May thru October.
Willow Harbor currently has several code violations that must be corrected before the board can consider their request for a Small Wine Maker License, with a Dance-Entertainment Permit. This issue was tabled.
Burnham & Flower Agency- (1) New General Insurance Package-Irene and Melodie will meet with BJ from Burnham & Flower Agency to go over the new General Insurance Package.
Burnham & Flower has sent a bill for a Fire Department Accident & Health Policy. We have never had this policy and will not move forward with it.
MTA CONVENTION January 27-29 –A motion was made by Melodie to approve two board members attend the MTA Convention with Wanda placing the second. Motion passed with all Ayes.
DEPARTMENTS:
TREASURER: Jane Tackitt - Account balances-Jane reported that all accounts were reconciled; she also reported that there has been a snag at the County with the printing of the Winter Taxes. Taxes should be printed on Tuesday.
CLERK: Melodie Culverhouse - Accounts payable-Melodie reported the following checks and Account Payable:
General Fund $15,469.33
Water/Sewer $ 3,093.97
Ambulance $ 2,272.24
Fire $ 3,378.08
Jane made the motion to accept the Clerk’s report, with Jack Jones placing the second.
The motion passed with all Ayes.
Melodie reported on the Emergency Management Meeting she attended on Tuesday November 17th. The meeting focused on a trial run of a winter storm emergency, how to move residents from a long term facility or find enough generators to keep the facilities operating without power. The group realized that we do not have a list of possible generators available to help keep needed services working. Melodie stated that we need to look into a generator to operate much of the Twp Hall for residents, to have a place to stay warm, and have bathrooms available. Jack Hojara noted that we have 2 large and 2 small generators available that could be used if we have people who cannot get out of their homes and need medical equipment to be kept working.
FIRE: Jack Hojara - report – verbal-Jack Hojara reported the Fire Department had 6 calls for the last month. Jack thanked Melodie and Wanda for their help at the Halloween party and that they are planning to give out 4-5 Food Baskets for the Holidays.
Jack and Kenny Kemp will be putting up the Flag Pole. The first place contacted for the flag pole will not come down to install it unless they have other’s to install in the area, Jack has found a place where we can get a better flag pole, for a better price.
PARKS AND RECREATION COMMITTEE: Bob Kaufman read part of a letter received from Paul Pantaleo-the Park Plan had to be put in place in order to receive the Park Grant.
CODE ENFORCEMENT OFFICER-Jim Howell – There has been 5 new complaints.
ROAD COMMITTEE: Judi Gabor – report printed
PLANNING COMMISSION: Wanda Green – report – printed
ZONING ADMINISTRATOR: Robert Kaufman – report – printed (fee Schedule) Bob is working on a fee schedule for Building Inspections, he also asked if the Board was a member of the International Code Council, if not, he felt it would be a good investment for $100.00/yr to help keep us updated on new Codes and they have a five part document that would have a portion that would have to be put up at any construction site. Bob will look into this more. When we have all the information for the Fee Schedule, we will have to have a resolution to put them in place.
SWAG (Sewer/Water Advisory Group): Mike Metz – report – printed
Public announcement: December 31, 2009 - Deadline for all Phase II sewer hookups to be completed. Melodie reported that she spoke to Todd McLean and that he stated that there would be no fine for not having a 100% hookup at the December 31st deadline, and that we could give the people a 6-12 month extension, but we need to bill them for sewer usage in the meantime-this is already being done.
Kay English suggested we get a letter from Todd regarding this.
Public Comments: One (1) minute limit per person per issue. Several comments were made.
Adjourn: Wanda made the motion to adjourn the meeting at 9:39 pm with Melodie placing the second. Motion passed with all Ayes.
Respectfully Submitted,
Melodie Culverhouse
Clerk
WEESAW TOWNSHIP
PUBLIC HEARING
October 26, 2009
The Special Hearing was called to order at 5:04 by Supervisor Oman.
The Pledge of Allegiance was recited by all.
Officers Roll Call: Present were: Wanda Green, Jane Tackitt, Irene Oman, Jack Jones and Melodie Culverhouse.
APPROVAL OF REPAIR OF CULVERTS ON WAGNER ROAD: Irene reported that she has spoken to the Berrien County Road Commission, and was told that the reason the culverts were in need of repair was that the culverts have rusted out and have collapsed, and the roads were sinking in because of this. A motion was made by Melodie to have the culverts replaced, with Jack Jones placing the second. The motion was passed with all Ayes. The cost to the Twp would be $7,986.00.
SURVEY FOR ROADS: The Road Committee presented a survey regarding road repairs and the possibility of including the survey with the winter taxes. After much discussion it was decided that this survey should remain simple and that it should ask if the residents, of Weesaw Township, would favor a tax to help in the repair of the Twp roads. It was stated that the Fire Truck millage is complete (1.75 mills), and the Ambulance tax was reduced from 1.3 mills, to .75 at the Truth in Taxation meeting. The Road Committee will present the updated survey at the November Board Hearing.
SURVEY FOR PARK PURCHASE: The Board discussed the possibility of including a survey, in the winter tax bills, to find out if the Twp residences are still in favor of purchasing the Park property from the Friends of New Troy. Wanda and Melodie each gave a possible survey, and it was decided that more work needed to be done on the wording of the survey. We would need to keep the two surveys, on one sheet of paper, to keep the cost of the postage in line. A new survey will be presented at the November Board Meeting.
PUBLIC COMMENTS: Mike Metz presented three choices to changes to the Weesaw Ordinance Book that need to be made by LSL Panning, to update the Ordinance Book.
1. Delete the index. In a zoning ordinance, an index is usually not as useful as the Table of Contents for finding individual sections within the ordinance. This is the quickest and most cost effective option, and the one recommended.
2. Update the index manually. This will probably take their administrative assistant 4-5 hours and cost around $250.
3. Re-create the index fields. This will take their assistant about 8 hours and cost around $400.00. However, the index will then be automated and can be updated instantly.
A motion by Melodie, to accept the third proposal for $400.00 was made, with Wanda placing the second. The motion passed with all Ayes.
A motion by Wanda and seconded by Jane, to adjourn the meeting was made at 6:22 pm. Motion passed with all Ayes.
Respectfully submitted,
Melodie Culverhouse
W
Weesaw Township Board
Regular Meeting
October 21, 2009
The meeting was called to order by Supervisor Oman at 7:30 pm.
The Pledge of Allegiance was recited by all.
Roll Call: Present: Wanda Green, Irene Oman, Jane Tackitt, Jack Jones and Melodie Culverhouse
Approval of Minutes: The minutes for the Regular Meeting held on September 16, 2009 and the Special Hearing held on September 29, 2009 were presented in written form. Wanda made a motion to accept the minutes as presented with Jane placing the second. Motion passed with all Ayes.
Set/Amend Agenda: No additions were made.
Public Comments on Agenda Items: None were presented.
Berrien County Sheriff Report: Officer not present, at this time, the report was presented in written form. Officer did arrive and present his report upon his arrival.
OLD BUSINESS:
Zoning Board of Appeals Appointments (2): No one has come forward to be on this committee, Mike Metz suggested we place an ad in the newspaper. Melodie to do this.
Proposed Sewer Ordinance: The proposed Sewer Ordinance was read by Clerk, Melodie.
9.03.2 Review of monthly usage. If review of monthly usage is requested for commercial or industrial usage, the following formula will apply: 1 REU for each 15 people employed by the entity with 15 being the minimum (1.2., 1-15 employees equal 1 REU). Additionally, a twelve month average usage, based on 7500 per REU will be charged. Meters other than Township Water System meters must be approved by the Township Board and read monthly or quarterly by a Township employee. Periodic inspections will be required to insure that no additional, unauthorized, water is put into the sewer.
A motion to approve, Resolution 21-09 “Weesaw Ordinance Amendment” was made by Melodie Culverhouse, with Wanda Green placing the second. A roll call vote was taken, with “Aye” votes being placed by: Wanda Green, Irene Oman, Jane Tackitt, Jack Jones and Melodie Culverhouse. No “Nay” votes were received. The motion was passed.
NEW BUSINESS:
Grant Management Amendment No. 1: extension of deadline for park purchase. The state has agreed to an extension of the Land Acquisition Project for the purchase of the property from the Friends of New Troy-The extension would be October 1, 2009 through February 28, 2010. Jane made the motion to approve this extension, with Melodie placing the second. The motion passed with all Ayes. Jane made the motion to sign the grant extension with Melodie placing the second. The motion passed with all Ayes.
Request for Review to Sewer or Water REU Assignment 1st draft: After previewing the Assignment draft, the following changes were made: Add “Commercial/Industrial” to the heading of the request form and in the body add the Business Name. Wanda made the motion to accept the Request for Review of Sewer or Water REU Assignment, as corrected, with Jane placing the second. The motion passed with all Ayes.
Approve Cemetery Fence Repair: Three Bids were received, Kemp Home & Lawncare (A) $1,272.00; (B) Wiltse Fencing & Kennels 789.00; (C) Michiana Fence $1,275.00. After much discussion it was felt Kemp’s included cleaning of the overgrowth & other Items and Kemp would be the best estimate received. Wanda made a motion to accept Kemp’s Lawncare to do the fence repairs ,with Jane making the second. Motion passed with all Ayes.
Assessing System-cost of assessing software-computer requirements: After discussion of the Assessing System, it was noted that the $750.00 for On-site Installation would not be necessary because, according to Terry Reise, the installation could be done over the internet. Melodie made a motion to purchase the Equalizer Assessing System for $2,600.00; computer, printer and other accessories for up to $4,500.00, Irene making the second. Motion passes with all Ayes.
Building Inspector-discuss the submission of application to the state: It was decided that Melodie would place an Ad in the newspaper, Melodie is going to contact Jessica, our Attorney, to see what would be necessary to place this Ad to hire a local Building Inspector instead of using the State Building inspector.
Road Commission-Wagner road culverts $7,986.00 township portion: This was tabled until we can look at the site where the proposed culverts are.
DEPARTMENTS:
Treasurer: Jane Tackitt-Account balances
Clerk: Melodie Culverhouse-Accounts payable:
Melodie read the A/P and Checks written for each account:
General Fund: $16,240.05
Fire Department: $5,930.32 with an addition of Auto Technologies For $1,509.75 (the original PO was for $835.00-after discussion Jack Hojara was to check with Auto Tech to see if we could have the invoice amount decreased)
Ambulance: $2,222.45
Water/Sewer: $27,376.59
Jane made a motion to accept the bills and A/P paid with the Addition of Auto Tech, Fire Chief Jack Hojara to speak to Chad regarding the cost of the new invoice, Jack Jones made the second. Motion passed with all Ayes.
CODE ENFORCEMENT: Jim Howell report was in printed form.
FIRE: Jack Hojara-4 call for the month of September-2 PI’s, 1 Fire and 1 Lift assist.
Jack reported that the Halloween party would be on October 31 @ 7-9 and that the Head Start Children will visit the fire station during Fire Safety Week.
Jack present applications for two new Firemen he would like to hire, both have worked for the Twp before they are Clay Frye and John Woodlan. Wanda made a motion to hire Clay and John with Jane placing the second. The motion passed with all Ayes.
PARKS AND RECREATION COMMITTEE: Paul Pantaleo- Report printed.Judi Gabor had a written report. Judi said that the committee would have recommendations for what roads need repair.
ROAD COMMITTEE: Judi Gabor- printed report. Judi said that the committee would have recommendations for what roads need repair. Judi Gabor reported that the committee would like to see if a millage for Road Repairs could be placed on the ballot at the next election, noting that the Fire Truck Millage is no longer being charged and we have lowered the Ambulance millage to .75.
SW Michigan Planning Commission-Nick Musson-Judi corrected the spelling that was on the agenda from Muffon to Musson. Nick works with a three county region working with asset management. We would be working with Nick on a short and long-term plan for the Twp roads. The SW Michigan Planning Commission will help develop plans to extend our roads.
PLANNING COMMISSION: Wanda Green’s report was in printed form.
ZONING ADMINSTRATOR: Bob Kaufman’s report was in printed form.
SWAG: Mike Metz’s report was in printed form.
PUBLIC ANNOUNCEMENT: There will be a Public Hearing at 7:00 pm on October 26th to review the potential changes to the zoning ordinance for Non-Conforming Lots, swimming pools and wind energy.
PUBLIC COMMENTS: Elizabeth Palulis addressed the board and audience regarding burning of garbage within our township. She stated the there is a State ordinance that makes it illegal to burn garbage. She also gave us a brochure from the Michigan DEQ and suggested we send a letter and enclose the brochure to our residents.
Wanda made a motion to adjourn the meeting at 9:16 pm, with Jane placing the second. The motion passed with all Ayes.
Respectfully submitted:
Melodie Culverhouse
Weesaw Twp Clerk
Weesaw Township
Truth in Taxation Hearing
September 29, 2009
Clerk, Melodie Culverhouse, called the meeting to order at 7:04 pm
The Pledge of Allegiance was recited by all.
Roll Call of Officers: Present were: Jane Tackitt, Wanda Green, Jack Jones and Melodie Culverhouse. Absent: Irene Oman
The 2009 Tax Rae Request form was available for all to see.
After much discussion it was decided to reduce the Ambulance millage from 1.3000 to .7500 for 2009.
It was also suggested, that the Ambulance millage be completely eliminated for the Dec. 2010 taxes. We will look into this again in 2010.
A motion was made, by Jane, to present the amended 2009 Tax Rate, to the Twp Board for approval, showing the Ambulance millage rate reduced to .7500, the 1.3000 that was originally approved at the November 2008 Election. Jack Jones made the second.
No public comments relating to Tax Rate were heard.
A roll call vote was taken:
Jane, Wanda, Jack and Melodie all voted Aye. Motion was passed. The Board will approve at our next regular meeting on October 21, 2009.
A motion by Wanda to adjourn the meeting was made at 7:32, with Jane placing the second. Motion passed with all Ayes.
Respectfully Submitted,
Melodie Culverhouse
Weesaw Township Board
Regular Meeting
September 16, 2009
The meeting was called to order by Irene Oman, Supervisor, at 7:31 pm
The Pledge to the Flag was recited by all.
The Roll Call of Officers:
Present were: Jane Tackitt, Irene Oman, Wanda Green, Jack Jones and Melodie Culverhouse.
Approval of Minutes: Wanda Green made the motion to accept the minutes from the August 19, 2009, Regular Meeting, the August 31, 2009 Special Meeting and the September 1, 2009 Special meeting, with Jane Tackitt placing the second. The motion passed with all Ayes.
Set/Amend Agenda: Wanda made the motion to set the agenda with the addition of setting a public hearing regarding the Truth in Taxation, with Jack Jones placing the second. Motion passed with all Ayes.
Public comments on agenda items: None were presented.
Berrien County Sheriff Report: No officer present at this time, report was in written form. Left this portion of the agenda open to see if an officer would be able to attend.
No officer was able to attend.
OLD BUSINESS:
Zoning Board of Appeals Appointment (3) - No one has shown interest.
Proposed Sewer Ordinance Change: The proposed Ordinance change, for the Wastewater Collection System, was in printed form. This proposed Ordinance will be given to our attorney to be sure the wording is correct.
Melodie made the motion to accept the new Wastewater Collection System Ordinance, after the wording has been approved, and to re-invoice Vickers, per the amended Ordinance, from their date of hook-up. Wanda made the second and the motion was passed with all Ayes.
NEW BUSINESS:
Snow Removal Bids: Two Snow Removal Bids were received and opened by Melodie. Wanda made the motion to accept Bid #1 with Melodie placing the second. The motion passed with all Ayes.
Bid one was from Kemp’s Home and Lawncare and Bid two was from Burkholder Excavating.
Truth in Taxation: The date for the Truth in Taxation Meeting was set for September 29, 2009 at 7:00, to be held at the Twp hall.
DEPARTMENTS:
Treasurer: Jane Tackitt presented the account balances in printed form. Jane told us that the new scanner has been set up.
Clerk: Melodie Culverhouse has the A/P and Check register in printed form. A/P & Check Register by accounts:
General Fund: $17,628.03
Fire Department: $ 875.81+ $285.00
Ambulance: $ 2,365.24
Water/Sewer $ 1,914.26
Wanda made the motion to accept the A/P and Checks written, with the addition of an invoice to Three Oaks Ford for $285.00 for the Fire Department, with Irene placing the second. Motion passed with all Ayes.
Fire: Jack Hojara reported that they had 6 calls. Jack presented the cost to replace the Flag Pole, Melodie made the motion to approve the cost of $850.00 to replace the flag pole and move it closer to the “Rock” with Wanda placing the second. The motion passed with all Ayes. (This bill will be turned into Gasses, Inc who knocked the Flag Pole over. They have agreed to pay for the replacement)
Jack also requested approval to have the Blue and White Fire Rescue unit lettered by Auto Rod Technologies at a cost of $835.75. Melodie made the motion to approve the lettering with Irene placing the second. Motion Passed with all Ayes.
An estimate to repair and replace the wiring in the old Ambulance room was presented. A motion to accept River Valley Electric’s bid for the wiring at $500.00, was made by Wanda with Jane making the second. Motion passed with all Ayes.
Parks and Recreation Committee: Paul Pantaleo presented bids to replace the board in the guard rail, fill the hole and install drain tube by entry walk, to deck, and repair wash out in asphalt by deck. The first Quote was for $396.28 the second Quote was $495.00 with an option to remove and dispose of asphalt and replace with wooden ramp, this would come up to a cost of $845.00. Melodie made the motion to accept Quote 2 with the Option at $845.00, Jane placed the second. The motion passed with all Ayes. Quote 2 was from Kemp’s Home and Lawncare. The work will be done before winter.
Road Committee: A report was in written form.
Planning Commission: The report was presented in written form.
Zoning Administrator: No report was given.
SWAG: The report was presented in printed form. Irene thanked the Swag committee for all of their time and efforts.
Ordinance Enforcement: A written report was provided by Jim Howell.
Public Announcement: Mr. Lloyd Brewster complained that our Code Enforcement Office came onto his property and he has No Trespassing signs. Irene will talk to Jim Howell regarding this.
Paul Backus requested we see if we can get a Recycling Bin in the Township. Irene was to call Jean Dudeck, at Chikaming Twp, to see if she could give us information on how to procure a bin.
Victor wanted to know when the Road Commission was going to finish Pardee, Irene will follow-up on this issue.
The motion to adjourn the meeting was made at 8:45 pm by Jane, with Jack placing the second. The motion passed with all Ayes.
Respectfully Submitted:
Melodie Culverhouse
Clerk
WEESAW TOWNSHIP
SPECIAL MEETING
September 1, 2009
Irene Oman opened the Tuesday September 1, 2009 Special Meeting at 3:30 pm.
The Pledge of Allegiance was recited by all.
Board Members Present: Irene Oman, Jane Tackitt, Wanda Green, Melodie Culverhouse and Jack Jones.
NEW BUSINESS:
Reallocate 1999 Ambulance to Fire Department
Wanda made a motion to reallocate the 1999 Ambulance, to the Fire Department from the Ambulance Department, for use as an Emergency Rescue Vehicle. Jane placed the second. The motion was passed with all Ayes.
PUBLIC COMMENTS:
Jack Hojara thanked the board.
Melodie made the motion to adjourn the meeting at 3:33 pm with Irene placing the second. The vote was carried with all Ayes.
Respectfully Submitted,
Melodie Culverhouse
Twp. Clerk
WEESAW TOWNSHIP SPECIAL MEETING
August 31, 2009
Irene Oman opened the Monday August 31, 2009 Special Meeting at 7:30 pm.
The Pledge of Allegiance was recited by all.
Board Members Present: Irene Oman, Jayne Tackitt, Wanda Green and Melodie Culverhouse.
Set/Amend Agenda: Could not amend agenda as entire board not present.
NEW BUSINESS:
Interview Applicants for Trustee Appointment:
Applications received from: Marsha Smith, Jack Jones, Sandra McKamey, Jackie Pantaleo and Heather McCann.
Several questions were asked of each applicant.
Appoint Trustee:
Jane Tackitt nominated Jack Jones with Wanda placing the support, while Melodie Culverhouse nominated Marsha Smith.
A roll call vote was taken for Jack Jones. Irene, Jane and Wanda voted Aye with Melodie Voting Nay. Jack Jones was appointed to fill the Trustee vacancy until November 2010, when there will be an election by the township electors.
PUBLIC COMMENTS: None concerning vote. One comment was made regarding the Flag Pole being hit and knocked over. Heather told us that she thought it was an Oxygen truck that hit the pole, and Jack was to check this out before we turned it in to our insurance company.
Melodie made the motion to adjourn the meeting at 7:42pm with Jane placing the second. The vote was carried with all Ayes.
Respectfully Submitted,
Melodie Culverhouse, Twp Clerk
Weesaw Township Board
Regular Meeting
August 19, 2009
The meeting was called to order by Irene Oman, Supervisor, at 7:30 pm
The Pledge to the Flag was recited by all.
The Roll Call of Officers:
Present were: Jane Tackitt, Irene Oman, Wanda Green and Melodie Culverhouse.
Approval of Minutes: Wanda Green made the motion to accept the minutes from the July 15, 2009, Regular Meeting, and the August 5, 2009 Special Meeting, with Irene Oman placing the second. The motion passed with all Ayes.
Set/Amend Agenda: Removed Master Plan Resolution from agenda. Melodie made a motion to set the agenda, with the removal of the Master Plan Resolution, and Wanda placed the second. The motion passed with all Ayes.
Public comments on agenda items: None were presented.
Berrien County Sheriff Report: No officer present at this time, report was in written form. Left this portion of the agenda open to see if an officer would be able to attend.
(A officer came in during the Vickers presentation and gave his report upon the completion of that presentation)
OLD BUSINESS:
Zoning Board of Appeals Appointment (3) - No one has shown interest.
NEW BUSINESS:
Schaffer & Layher Audit Report: Audrey presented the audit and stated that the audit went very well. She also stated that the 2008/2009 budget had been overstated and that we must present a budget that is more in line with actual expenditures. Audrey thanked Jane and Melodie for their help.
Berrien County Road Department: Berrien County has given an estimated cost to fix Pardee Road (Glendora to Wagner) with Hot Mix Patching for $6,000.00 also an estimated cost to fix Wagner Road (Cleveland to Pardee) with Hot Mix Patching for $8,000.00. Melodie made the motion to accept these estimates with Jane placing the second. A roll call vote was taken with Irene, Wanda, Jane and Melodie all voting to accept these estimates. This cost will be covered with the monies in our budget for road repair.
Fire Department: Electrical evaluation for new hot water heater. Jack Hojara informed the board that he was already working on this.
Sealed bids: for sale of grass rig, old support vehicle for Fire Department:
The bids for the 1965 International 4 X 4 grass rig were opened. Three bids were received: Bid (1) $1,375.00, Bid (2) $1,350.00 and Bid (3) $2,561.99. Wanda made a motion to accept the third bid for the amount of $2,561.99 with Jane placing the second. The motion passed with all Ayes. Frank Kaminski of South Bend was the successful bidder.
Only one bid was received for the 1982 support vehicle and that was in the amount of: $1,251.98. This bid was from Charles Sheldon. Melodie made the motion to accept the bid for $1,251.98 with Wanda placing the second. Motion passed with all Ayes.
Ambulance Supplies-Medic 1 proposal to purchase items: A proposal, by Medic I, to purchase the Medical Supplies, in the Ambulance, was presented. The proposed purchase amount was $4,000.00 for the medical supplies and the Stryker Cot, with the understanding that Medic I would pack up the items. Irene made the motion to accept Medic I’s proposal, for $4,000.00, with Wanda placing the second. Motion passed with all Ayes.
Publication Notices for snow plowing: Melodie made a motion to have the ad placed in the local papers to received snow plowing bids for the 2009/2010 season, these bids are due on or before September 14, 2009. Wanda placed the second. The motion passed with all Ayes.
Vickers Engineering: Sewer Usage REU adjustment: Matt, from Vickers Engineering, presented a usage graph showing what they felt their actual usage is. Vickers would like to see their usage changed to 5 REU’s from the 42 REU’s they are currently being charged.
After much discussion, it was decided to hold a Workshop, with the SWAG Committee, on August 25, 2009, to look at a possible restructuring of the sewer ordinance.
DEPARTMENTS:
Treasurer: Jane Tackitt presented the account balances in printed form. Jane told us that the scanner has been set up and taxes should be easier with this process. Clerk: Melodie Culverhouse has the A/P and Check register in printed form. A/P & Check Register by accounts:
General Fund: $16,950.97
Fire Department: $ 439.73
Ambulance: $ 2,317.72
Water/Sewer $ 2,144.36
Wanda made the motion to accept the A/P and Checks written as printed, with Irene placing the second. Motion passed with all Ayes.
Melodie reported that at the MTA Conference, she attended in Frankenmuth, that the State is going to be around 110 Million dollars for Federal matching funds for the roads, next year. It is important that residents let your State Representatives and Senators know that they need to fix the loop-hole allowing them to vote, to take monies for the Road Funds and put them in the General Fund to balance their budget. Melodie stated she has the contact information for the State Rep’s and Senators if anyone wants to contact them.
Melodie attended the Emergency Management Meeting and had handouts for Emergency Preparedness for your Cats and Dogs, and stated again if you know anyone who cannot evacuated themselves, in case of an emergency, to get the forms filled out and sent to the Emergency Management Committee.
Fire: Jack Hojara reported that they had 4 calls, 3 in conjunction with Medic 1. Jack requested that two of the firefighters attend a Hands-On Extrication Training to be held on Saturday 10/17/09, at a cost of $100.00 each. Wanda made the motion to have two firefighters attend the Hands-On Training, with Irene placing the second. Motion passed with all Ayes.
Planning Commission: The report was presented in written form.
The Planning Commission requested approval to send no more than 8 members, to a Planning Commission Workshop, at a cost of $80.00 per attendee. A motion by Melodie was made to allow, no more than 8 people, attend the P/C workshop with the second being placed by Jane. Motion passed with all Ayes.
Zoning Administrator: The report was presented in written form.
SWAG: The report was presented in printed form.
Parks and Recreation Committee: The report was in printed form.
Paul stated he was going to get a bid for repairs at the Mill Rd Park and that the dead tree, in question, was not a problem and it should be allowed to remain.
Ordinance Enforcement: A written report was provided by Jim Howell.
Road Committee: Judi Gabor, and the committee, has created the “Purpose of the Road Committee” and a copy of a Survey, the Road Committee, would like to send to the Township Residence.
After some discussion, it was felt we needed more time to read and examine these documents and it was decided to table this until the September meeting.
Public Announcement: We need to look at the Bid for the Lawn Mowing, as it is felt that the mowing is not being done to our standards.
The motion to adjourn the meeting was made at 9:33 pm by Wanda, with Jane placing the second. The motion passed with all Ayes.
Respectfully Submitted:
Melodie Culverhouse
Clerk